Fleet Administrative Coordinator

Loudoun County Government • Leesburg, VA

18h • Onsite

About The Position

The Loudoun County Department of General Services (DGS) plays a crucial role in the efficient operation of county government by providing essential services that ensure our community runs smoothly. Our team is dedicated to maintaining county facilities, managing capital projects, overseeing fleet services, handling waste management, providing safe, reliable transit services and supporting emergency functions. We strive to deliver high-quality, cost-effective solutions that benefit residents and employees alike. With a commitment to sustainability, innovation, and operational excellence, General Services fosters a dynamic and rewarding work environment for individuals looking to make a meaningful impact in local government. The Loudoun County Department of General Services is seeking qualified applicants for a Fleet Administrative Coordinator, to work within the Fleet Management Division. This position will provide a wide range of administrative support.

Requirements

• High School diploma or equivalent
• four (4) years of related clerical/administrative work experience with computer automated systems and office applications experience
• equivalent combination of education and experience

Nice To Haves

• Prior experience with insurance claims processes and procedures, and/or motor vehicle licensing and registration
• familiarity with EZ Fleet, Fleet Commander, and/or DOSSIER software, or similar fleet management systems
• Notary Public Certification

Responsibilities

• Monitoring insurance claims, collecting and providing information, following up on outstanding issues, and ensuring timely processing of claims.
• Issuing fuel cards and PINs for new employees and replacing lost, damaged, or expired cards.
• Maintaining all records associated with Department of Motor Vehicles (DMV) licensing and registration and entering all necessary information into the Fleet Management System.
• Conducting research and compiling statistics for insurance claims, fuel usage, vehicle tags and titles, and motor pool usage.
• Entering, updating, and retrieving information from databases, files, and systems; researching and correcting database errors; creating reports; organizing and tracking files.
• Performing general administrative and customer services duties (by phone, in-person, email), assisting others with forms, submissions, and procedures; and responding to customer service inquiries.
• Operating fleet passenger vehicles, sedans, light trucks, SUVs, and vans as necessary.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED