Fleet Administrative Assistant

Rumpke Waste & Recycling•Colerain Township, OH

13d•Onsite

About The Position

The Fleet Administrative Assistant provides advanced administrative and operational support to the Corporate Fleet department. Under general supervision, this role is responsible for maintaining highly accurate fleet records, coordinating lifecycle activities for vehicles and equipment, and supporting compliance with all applicable local, state, and federal regulations. The position requires strong attention to detail, exceptional organizational skills, and the ability to manage multiple priorities in a fast-paced environment supporting a fleet of over 3,000 assets.

Requirements

Strong administrative, organizational, and documentation skills with a high level of attention to detail
Ability to manage multiple tasks and deadlines while maintaining accuracy
Effective written and verbal communication skills
Proficiency in electronic record-keeping systems and standard office software
Ability to handle sensitive and confidential information with discretion
Proficiency in Microsoft Office products
Legally eligible to work in the United States
Valid driver’s license (if applicable)
Must successfully complete pre-employment testing
Must be able to read and speak the English language

Nice To Haves

Experience supporting fleet, asset management, or compliance-driven environments preferred

Responsibilities

Maintain accurate and up-to-date physical and electronic records for fleet vehicles and equipment, ensuring data integrity and regulatory compliance
Coordinate the setup, transfer, reassignment, and disposal of fleet vehicles and equipment throughout their lifecycle
Support the Fleet Manager and Fleet Supervisor with reporting, documentation, and administrative processes related to fleet operations
Partner with fleet team members to compile internal reports and assist in the development and maintenance of standard operating procedures (SOPs)
Serve as a point of contact for managers and employees, responding to fleet-related inquiries and facilitating issue resolution through effective communication
Ensure all job duties are performed in accordance with company policies and applicable local, state, and federal regulations
Assist with internal and external audits related to fleet vehicles, equipment, and associated documentation
Identify opportunities for process improvements to enhance accuracy, efficiency, and compliance within fleet administrative functions
Perform other duties as assigned