Fleet Administrative Assistant

Ben E. Keith Company•Fort Worth, TX

1d•Onsite

About The Position

For more than a century, Ben E. Keith Company has been a leader in fine food and premium beverage distribution, and we strive to consistently exceed our customers’ expectations. Our Food Division is a complete broad line multi-state distributor, and our Beverage Division operates throughout the state of Texas as a proud distributor of Anheuser-Busch products, craft and import beer brands, spirits, and wine. We are dedicated to the growth and success of our business, our customers, and our employees—continuing our commitment to delivering quality since 1906.

Requirements

Two years of experience working in a clerical environment with equivalent duties.
Advanced proficiency in Microsoft Excel for data analysis and reporting.
Must be very detailed and organized and highly organized.
Must be a self-starter, able to work in a fast-paced environment.
Skilled in routing and coding invoices for payment; familiarity w/ SAP is a plus.
Experience coordinating and communicating with external vendors.
Fuel reporting and tracking, including usage analysis and cost monitoring.
Processing new vendors.
Tracking purchase orders (PO's) and work orders to ensure timely completion and accuracy.
Ability to work with confidential information/material.
Solid interpersonal skills.
Enthusiastic self-starter.
Ability to receive and follow directions.
Ability to multi-task.
Good communication skills.
Customer-focused.
Strong attention to detail.
Excellent work ethic.
Professional communication skills, excellent telephone etiquette.
Must be a self-starter, able to work in a fast-paced environment and schedule workload.
High School Diploma or GED required.
Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA and other federal, state and local standards, including meeting qualitative and/or quantitative productivity standards.
Ability to maintain regular, punctual attendance consistent with the ADA, FMLA and other federal, state and local standards.
Must be able to lift and carry up to 100 lbs.
Ability to get certified to operate forklift.

Nice To Haves

Fleet Shop experience preferred.
Fleet Maintenance/maintenance systems and parts experience preferred.
Microsoft program experience preferred.

Responsibilities

Provide clerical assistance.
Responsible for organization and inventory of parts.
Running of parts.
Ensure assigned duties are accomplished accurately and in a timely fashion.
Follow up on all open items to ensure timely resolution.
Keep manager/supervisor informed of any issues which could affect business.
Maintain complete and accurate account of assigned reports.
Perform other tasks and duties as occasionally required by the needs of the business and as requested by the manager.
Process shop work orders in Fleet Maintenance System (Dossier).
Assign and communicate purchase orders for outside service and/or equipment parts.
Request and obtain billing invoices from vendors.
Reconcile billing invoices by vendor.
Prepare monthly fuel usage reports.
Processing registrations.
Order or discontinue Vehicle Toll Tags, toll tag management.
Scan invoices and file.
Issue Red Tags and add them to fleet deadline sheet.
Audit DVIR sheet.
Take and send road calls.
Issue PO’s to outside vendors.
Receive Parts.
Code Invoices for payment.
Process outside vendor invoices.
Stock and audit parts.