Fleet Administrative Assistant - Part Time

AAA Mid-Atlantic•Freehold Township, NJ

22d•$21 - $32

About The Position

The AAA Freehold Fleet is seeking a Part Time Administrative Assistant to perform administrative tasks, often of a confidential nature, in support of a departmental management team. The schedule will be 20 hours per week, Monday through Friday, 8am-12pm. The primary duties of the Club Fleet Administrative Assistant are to: Assists management by coordinating office services, such as personnel, budget preparation and control, housekeeping, records control, and special management duties. Answering telephones for Director or department management staff with regard to member inquiries/complaints and/or associate inquires. Proficiency in using Microsoft Office software to prepare reports, presentations, and correspondence. Plans meetings as required on behalf of the department; would include but not be limited to scheduling dates, locations, coordinating logistics, transportation needs, presentation requirements, and technology setup. Planning these meetings may be done autonomously or as part of a larger team. Assists as needed with the handling of member complaints addressed to the manager; including writing response letters to members, assigning follow-up to the appropriate person in the organization and tracking the complaint to resolution Minimum Qualifications: High School Diploma or equivalent. Six months to two years job related course work (typing, secretarial courses, business, etc.) and two years of secretarial experience, preferable, in a high volume customer service related field. Ability to type correspondence, memos, and reports at a level of 55 wpm with demonstrated knowledge of PC-based software programs (i.e. MS Office, Word, Excel, Power Point) and the ability to handle multiple tasks simultaneously. Project management experience a plus. Ability to work overtime as necessitated by business/weather conditions. To the qualified candidate, we offer: The starting base compensation for this position is $20.56 to $32.05 per hour. (The base pay range shown is a guideline for compensation and ultimate salary offered will be based on factors such as applicant experience and geographic location.); paid on a bi-weekly basis 401(k) plan with company match up to 7% (first 4% matched at 125%) Paid Time Off FREE AAA Membership Tuition Reimbursement Part time Associates are offered a benefits package that includes: 401k plan with company match up to 7% PTO accrued each pay period Paid company holidays Company provided volunteer opportunities Free AAA Membership Continual learning reimbursement Check out our Benefits Page for more information ACA is an equal opportunity employer and complies with all applicable federal, state, and local employment practices laws. At ACA, we are committed to cultivating a welcoming and inclusive workplace of team members with diverse backgrounds and experiences to enable us to meet our goals and support our values while serving our Members and customers. We strive to attract and retain candidates with a passion for their work and we encourage all qualified individuals to apply. It is ACA’s policy to employ the best qualified individuals available for all positions. Hiring decisions are based upon ACA’s operating needs, and applicant qualifications including, but not limited to, experience, skills, ability, availability, cooperation, and job performance. Job Category: Admin - Clerical Work from home or remote positions primary residence must reside within the footprint that AAA Club Alliance Inc. operates. Our club is located in Washington DC and 13 states including Connecticut, Delaware, Indiana, Kansas, Kentucky, Maryland, New Jersey, Ohio, Oklahoma, Pennsylvania, South Dakota, Virginia, and West Virginia. AAA Club Alliance is the result of AAA Mid-Atlantic, AAA Allied Group, AAA Oklahoma/South Dakota, and AAA Ohio Automobile Club joining, now representing nearly 7.4 million members in 13 states including Washington, D.C. We’ve created an environment where you can look forward to coming to work and interacting with compassionate people who enjoy what they do and love supporting their team. We’re dedicated to keeping our Associates fulfilled and helping them feel secure. With such a diversity of products and services, our Associates have the opportunity to fulfill customer needs while growing their own career. So that leaves one question, are you ready to make a difference? Are you being referred to one of our roles? If so, ask your connection at AAA Club Alliance about our Associate referral process! We recognize that you don’t stop being a parent, caretaker, pet owner, or student because you’re at work. We give our Associates the option to customize their experience in order to suit their individual needs and interests. We offer a wide array of benefits that give our Associates piece of mind– even after retirement. You can learn more about our benefit offerings here. AAA Club Alliance complies with federal, state and local disability laws and makes reasonable accommodations for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please direct your inquiries to [email protected].

Requirements

High School Diploma or equivalent.
Six months to two years job related course work (typing, secretarial courses, business, etc.) and two years of secretarial experience, preferable, in a high volume customer service related field.
Ability to type correspondence, memos, and reports at a level of 55 wpm with demonstrated knowledge of PC-based software programs (i.e. MS Office, Word, Excel, Power Point) and the ability to handle multiple tasks simultaneously.
Ability to work overtime as necessitated by business/weather conditions.

Nice To Haves

Project management experience a plus.

Responsibilities

Assists management by coordinating office services, such as personnel, budget preparation and control, housekeeping, records control, and special management duties.
Answering telephones for Director or department management staff with regard to member inquiries/complaints and/or associate inquires.
Proficiency in using Microsoft Office software to prepare reports, presentations, and correspondence.
Plans meetings as required on behalf of the department; would include but not be limited to scheduling dates, locations, coordinating logistics, transportation needs, presentation requirements, and technology setup.
Planning these meetings may be done autonomously or as part of a larger team.
Assists as needed with the handling of member complaints addressed to the manager; including writing response letters to members, assigning follow-up to the appropriate person in the organization and tracking the complaint to resolution