EWR Part-Time Fleet & Administrative Assistant (Tue & Thur 9AM - 5PM) - Moonachie

Odeko•Moonachie, NJ

15d•Onsite

About The Position

Odeko is seeking a Part-Time Fleet & Administrative Assistant to support the Fleet Lead at their EWR facility. This role involves managing toll violations, vehicle registrations, compliance documentation, and general site administrative tasks. The company, Odeko, is an operations and technology partner for over 20,000 independent coffee shops and food establishments, aiming to increase revenue, reduce environmental footprint, and save costs for their customers through a comprehensive web portal and mobile app. Odeko's mission is to champion neighborhood cafes and small businesses through intuitive technology. The Fleet Operations department is crucial for managing, maintaining, and auditing the delivery network's vehicle fleet to ensure safe, compliant, and seamless logistics.

Requirements

Comfortable navigating and utilizing Gmail, Google Docs, and Google Sheets for data entry and tracking.
High accuracy when reviewing invoices, matching tolls, and verifying time-sensitive vehicle registration deadlines.
Ability to work on-site at the EWR facility every Tuesday and Thursday for approximately 16 hours per week.
Capable of managing physical and digital paperwork efficiently while balancing multiple recurring tasks.
Clear written and verbal communication skills to coordinate effectively with internal drivers, team leaders, and external vendors.
Willingness to pivot and take on general site administrative tasks when fleet operations tasks are fully caught up.

Responsibilities

Track, review, and process incoming toll statements and traffic violations.
Assist with organizing, tracking, and executing vehicle registrations, state inspections, and critical fleet paperwork.
Maintain accurate, up-to-date digital files for all fleet vehicles, including driver assignments, maintenance logs, and fuel receipts.
Support the local facility team with general on-site administrative tasks, data entry, and basic office organization during spare time.