Fixed Assets Analyst Sr. -Position 00105

DHRM • Richmond, VA

4d • Onsite

About The Position

The Virginia Department of Motor Vehicles (DMV) is seeking a Fixed Assets Analyst Sr. This role provides subject-matter expertise in managing DMV’s fixed assets, ensuring compliance with state and federal standards, and maintaining accurate records within the state’s Fixed Asset Accounting and Control System (FAACS), Lease Accounting System (LAS), Cardinal Financial, and DMV’s Asset Management System (AMS). The position is responsible for tracking, reconciling, and reporting on major and minor equipment, real property, and construction-in-progress (CIP), including subscription-based IT arrangements (SBITAs) in accordance with GASB standards. Key responsibilities include managing AMS and reconciling it with FAACS, coordinating annual inventory counts for fixed assets (Controlled and Capital), and overseeing inventory for titles, tags, plates, decals, and credential paper to ensure compliance and reporting accuracy. The Analyst also prepares year-end schedules, supports audits, and administers system access and security controls in AMS. The Analyst ensures the accuracy and completeness of asset data to support DMV’s financial integrity, audit readiness, and operational efficiency. The position collaborates with Controller’s Office teams, Budget, Facilities, Procurement, IT, and other stakeholders to maintain data integrity, streamline accounting processes, and ensure compliance with state and federal standards. It provides guidance, resolves discrepancies, maintains audit-ready documentation, and supports process improvements and system enhancements. This role also drives DMV’s financial modernization by advancing automation, system integration, and reporting efficiency. The Virginia Department of Motor Vehicles (DMV), headquartered in Richmond, Virginia, serves approximately 6.2 million licensed drivers and ID card holders with over 8.4 million registered vehicles. In addition, DMV serves a wide array of businesses, including dealers, fuels tax customers, rental companies, driving schools, other state agencies, local governments, and non-profit organizations. DMV operates upon five fundamental core values: Trustworthiness, Respect, Accountability, Integrity, and Teamwork (TRAIT).

Requirements

• Considerable knowledge of governmental accounting principles and standards, including GAAP, GASB requirements, and the Commonwealth Accounting Policies and Procedures (CAPP) Manual, as applicable to fixed assets, leases, and SBITAs.
• Experience maintaining complex fixed assets and lease records, reflected through past responsibilities and systems used.
• Documented experience analyzing fixed assets and lease data, resolving discrepancies, and preparing reconciliations, reports, and supporting documentation.
• Experience with application of accounting standards, CAPP Manual requirements for fixed assets and leases, related policies, and internal control procedures.
• Experience maintaining accurate records in financial or asset management systems to analyze data and support financial reporting.
• Documented experience researching complex accounting issues, using sound judgment, and recommending effective solutions.
• Verifiable skills in serving as a technical resource, working well with financial and nonfinancial stakeholders, and managing multiple priorities within deadlines.

Nice To Haves

• Documented experience using key systems such as FAACS, LAS Plus, Cardinal Financials, eVA, or Oracle EBS.
• Moderate to advanced Microsoft Excel skills, including working with pivot tables, formulas, and data analysis tools.
• Verifiable skill in performing data analytics, developing reports or dashboards, and contributing to process improvement or modernization efforts.
• Experience preparing year-end financial attachment and supplemental reports, ensuring accuracy and completeness.

Responsibilities

• Provides subject-matter expertise in managing DMV’s fixed assets.
• Ensures compliance with state and federal standards.
• Maintains accurate records within the state’s Fixed Asset Accounting and Control System (FAACS), Lease Accounting System (LAS), Cardinal Financial, and DMV’s Asset Management System (AMS).
• Tracks, reconciles, and reports on major and minor equipment, real property, and construction-in-progress (CIP), including subscription-based IT arrangements (SBITAs) in accordance with GASB standards.
• Manages AMS and reconciles it with FAACS.
• Coordinates annual inventory counts for fixed assets (Controlled and Capital).
• Oversees inventory for titles, tags, plates, decals, and credential paper to ensure compliance and reporting accuracy.
• Prepares year-end schedules.
• Supports audits.
• Administers system access and security controls in AMS.
• Ensures the accuracy and completeness of asset data to support DMV’s financial integrity, audit readiness, and operational efficiency.
• Collaborates with Controller’s Office teams, Budget, Facilities, Procurement, IT, and other stakeholders to maintain data integrity, streamline accounting processes, and ensure compliance with state and federal standards.
• Provides guidance, resolves discrepancies, maintains audit-ready documentation, and supports process improvements and system enhancements.
• Drives DMV’s financial modernization by advancing automation, system integration, and reporting efficiency.

Benefits

• Driver history and criminal background check
• Fingerprint-based criminal history check
• Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disability Act.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed