Fixed Asset Accountant -Administrative Office of the Courts (AOC)(Non-Merit)
About The Position
The Kentucky Judicial Branch offers exciting career opportunities with the Administrative Office of the Courts in Frankfort and the state courts that operate in all 120 Kentucky counties. We provide the many benefits of state government employment, including generous vacation and sick time, health insurance and a retirement plan. Our work environment values diversity and inclusion and we’re committed to fair and equal treatment, regardless of race, gender, religion, ethnicity, or sexual orientation. We also promote a healthy work-life balance. The Office of Finance and Administration has an opening for a Fixed Asset Accountant in Franklin County. The Fixed Asset Accountant will serve as the Judicial Branch property officer and professional accounting authority for fixed assets and real property. Maintains and reconciles fixed asset records within the asset management system and eMARS; prepares fixed asset schedules for the Annual Comprehensive Financial Report; supports audits; and assists in the development of internal controls, policies, and procedures that promote property accountability and accurate reporting. Administers assigned fleet-tax and state risk or insurance functions and coordinates with the Facilities Support Services staff responsible for tagging, physical inventory, and surplus.
Requirements
- Bachelor's degree from an accredited college or university in accounting, finance, business administration, or a closely related field.
- Three years of professional accounting experience involving financial analysis, reconciliation, fixed assets, financial reporting, audit support, or a closely related function.
- Governmental accounting, fixed asset accounting, ACFR preparation, GASB, eMARS/ERP systems, and advanced Excel experience are preferred.
- CPA, CGFM, or comparable governmental financial certification is preferred.
Responsibilities
- Establishes and maintains complete and accurate records for Judicial Branch fixed assets and real property in the asset management system and eMARS in accordance with GAAP, GASB standards, Commonwealth requirements, and KCOJ policies.
- Makes entries in the asset management system and eMARS reflecting asset additions, transfers, disposals, construction-in-progress, and other transactions based on documentation received from the Division of Accounting Services, the Division of Facilities Support Services, and the Office of Information and Technology Services.
- Partners with Facilities Support Services and other departments establish timelines, obtain source documentation, reconcile physical inventory results, and resolve record differences. Does not perform routine tagging, surplus, or physical inventories.
- Reconciles fixed asset records maintained in the asset management system to eMARS, research discrepancies, prepares necessary corrections, and documents resolution.
- Prepares fixed asset and real property schedules and supporting documentation for the Annual Comprehensive Financial Report and other required financial reports.
- Serves as the principal Financial Services liaison for fixed asset audits; responds to information requests, explains controls and reconciliations, and completes corrective actions.
- Develops, documents, evaluates, and improves property accountability procedures, reconciliations, and internal controls. Assists in the development of property accountability policy.
- Establishes and maintains sublocation codes for Judicial Branch occupied space.
- Administers assigned WEX/fleet account functions, including account maintenance, issuance and control of fuel cards and PINs, and reconciliation or reporting as assigned.
- Calculates and reports taxable vehicle benefits for assigned Judicial Branch fleet vehicles in coordination with Human Resources and Facilities Support Services.
- Serves as the Judicial Branch contact with the Commonwealth Division of State Risk for assigned coverages and claims; maintains claim and coverage records, files claims, monitors status, and reconciles related financial information.
- Analyzes data; identifies trends, risks, and control weaknesses; and prepares management reports and recommendations.
- Provides technical guidance and training to employees responsible for submitting fixed asset information.
- Performs other duties as assigned.
Benefits
- generous vacation and sick time
- health insurance
- a retirement plan
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
