Fiscal Tech

Grays Harbor County•Aberdeen, WA

About The Position

Performs a variety of basic administrative and accounting procedures such as cashiering, inventory, purchasing, and data entry under general supervision.

Requirements

A high school diploma or GED
Two (2) years' experience performing accounting tasks, with some accounting experience under supervision including accounts payable, accounts receivable, invoicing, purchasing, and the use of an electronic general ledger preferred.
Current WA State Driver's License
Knowledge of Principles of double-entry and data processing
Internal controls
The Washington State Budgeting, Accounting, and Reporting System (BARS)
The AFSCME collective bargaining agreement as it relates to seniority, leave accrual, and other benefits.
Skilled in Entering data with speed and accuracy
Learning and using data software systems
Organizing materials
The use of Microsoft Outlook for electronic communications and scheduling
The use of Microsoft Word to create professional documents
The use of Microsoft Excel to create spreadsheets and charts using formulas, references, and linking
The use of office equipment including 10-key calculator, copier, fax, machine, and multi-line telephone
Taking notes and creating meeting summaries and minutes
Ability to Manage and organize materials.
Manage communication with multiple parties regarding contracts processing or other multi-step processes.
Manage multiple priorities and prioritize tasks in order to provide timely responses to requests and deadlines.
Read, interpret, understand, and apply accounting standards and procedures, applicable Federal rules and regulations, and County policies and procedures.
Maintain confidentiality when dealing with client, contractor, and personnel matters.
Use computer applications relevant to the functions of the position proficiently.
Receive, process, and provide complex visual, verbal, and written information.
Communicate effectively with others, and in a manner that demonstrates respect and professionalism.

Responsibilities

Performs support tasks for financial functions such as banking, cashiering, filing, and preparing and sending County transmittals.
Creates invoices and resolves invoice disputes.
Enters data in the accounting system and other applications.
Retrieves and organizes documents for audits, program monitoring visits, and reports at the direction of Fiscal Tech II or III.
Provides backup for the processing and issuance of birth and death certificates.
Orders supplies and equipment and completes training registrations and travel reservations using established policies, procedures, and approval processes.
Assist in soliciting price quotes to support approval process for purchases or vendor agreements.
Organizes, maintains, archives, and destroys accounting and administrative records according to established retention schedules.
Provides logistical support such as coordinating motor pool functions, restocking supply rooms, communicating about and preparing materials for meetings, and conducting annual inventory.
Opens and distributes mail and receives packages using appropriate internal controls.
Monitors tickets and facilitates communication between Department staff and IT and facilities support to ensure smooth communication and timely resolution of problems and requests.
Prepares and publishes agendas, packets, and minutes for public meetings.
Prepares contracts and other documents for approval by the Board of County Commissioners.
Will be expected to perform public health emergency response duties as assigned and consisted with the training provided.
Will be expected to perform other duties as assigned consistent with job classification.