Fiscal Support Analyst
About The Position
The Fiscal Support Analyst is responsible for various fiscal-related task that includes accounting duties within the Department of Facilities Management. The incumbent will process receiving entries and approve/allocate in Workday including purchases, verify receipts and forward them to AP. Confer with vendors to straighten out problems with invoices. Process requisitions in Workday following state and university purchasing guidelines, create procurement authorizations, verify balances and distribute charges to cost centers. Successfully maintain files for POs and close old POs, process travel requests and travel claims, assist Business Director with reports and budget preparation, and reconcile cost centers. Generally Accepted Accounting Principles (GAAP). This position is governed by state, and federal laws and institution policy.
Requirements
- The formal education equivalent of a bachelor's degree; OR High school diploma plus four years of bookkeeping, basic accounting, billing, or related experience.
- Must be customer-service driven
- Strong accounts payable and requisitions skills required
- Knowledge of database accounting and management principles
- Knowledge of computers and software application programs
- Knowledge of applicable laws, regulations, and policies of assigned section
- Ability to record financial data and manipulate data to generate complex reports and documents
- Excellent organizational skills
- Excellent time management skills
- Ability to maintain professionalism at all time
- Excellent interpersonal skills
- Ability to work in a Team oriented environment
- Ability to problem solve and collaborate with others
- Ability to conduct research and perform basic quantitative quality assurance reviews
- Ability to multitask
- Proficient in MS Word and Excel as well as the Google Drive
Nice To Haves
- A Bachelor’s in Accounting, business or equivalent
- Experience with University Workday system
- Experience with processing business services-related transactions in Workday
Responsibilities
- Receive, review, and audit documents to ensure completion; verifies codes, calculations, authorizations, and additional required information
- Perform data entry of various information, including invoices and payments, to internal automated tracking and reporting system, general ledger, or other appropriate systems after reviewing the documents for accuracy
- Receive payments, verify for accuracy, posts money and receipts, processes funds following prescribed methods, and deposits into appropriate accounts
- Maintain manual and computerized files and review files for accuracy and correct information as needed
- Files documents alphabetically, numerically, or by other prescribed methods within designated timeframes
- Prepare forms, correspondence, reports, and other documents utilizing appropriate software. May communicate with vendors and other customers to provide information regarding the status of accounts or other related transactions
- Monitor systems to determine the distribution of invoices, contracts, or grants, and may reconcile receipts of bank deposits and bank statements
- Create electronic batches of documents and remittances, correct and balance batches, compute tax liabilities, and make corrections
- Assist the Facilities Management Directors and Assistant Directors as required
- Perform other duties as assigned
Benefits
- Benefits Eligible: Yes
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
