Fiscal Analyst

City of New York•New York City, NY

About The Position

FISA-OPA seeks a Staff Analyst Level 2 to work within the Fiscal Services department. Under the guidance of the Deputy Director of Fiscal Services, the selected candidate will work under tight deadlines to manage the agencies’ Expense, Capital and Revenue budgets and process and track invoices on a daily basis. The Staff Analyst will help the Fiscal Services department execute its goal of financial responsibility and stability. The candidate will assist in the strategic planning of the agencies’ financial plan and other Office of Management and Budget (OMB) submissions. The Staff Analyst must be detail oriented, highly analytical, an independent thinker with strong problem-solving abilities, and have knowledge of the City of New York’s Financial Management System (FMS), Excel, Word, or comparable software. The selected candidate will:

Requirements

A master's degree from an accredited college in economics, finance, accounting, business or public administration, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies or a Juris Doctor degree from an accredited law school; or
A baccalaureate degree from an accredited college and two years of satisfactory full- time professional experience working in one or a combination of the following areas: working with the budget of a large public or private concern in budget administration, accounting, economic or financial administration, or fiscal or economic research; in management or methods analysis, operations research, organizational research or program evaluation; in personnel or public administration, recruitment, position classification, personnel relations, labor relations, employee benefits, staff development, employment program planning/administration, labor market research, economic planning, social services program planning/evaluation, or fiscal management; or in a related area.
An associate degree or completion of 60 semester credits from an accredited college and four years of satisfactory full-time professional experience as described in "2" above.
A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and six years of satisfactory full-time professional experience as described in "2" above.
A combination of education and/or experience equivalent to “1”, “2”, “3”, or “4” above. College education may be substituted for professional experience at the rate of 30 semester credits from an accredited college for one year of experience. However, all candidates must have a high school diploma.
Must be detail oriented, highly analytical, an independent thinker with strong problem-solving abilities, and have knowledge of the City of New York’s Financial Management System (FMS), Excel, Word, or comparable software.

Responsibilities

Assist the Fiscal Services Director and Deputy Director in the preparation of FISA-OPA’s PS and OTPS Budget submissions through all phases of the Budget cycle. Prepare New Need, PEG, Financial Plan, CP requests and Year-End submissions.
Review all expense and consultant invoices and prepare all supporting documentation of payment voucher (PRC2’s) processing in FMS. Ensure all accounting practices conform to the NYC Comptroller’s Directives, New York City Charter and the Procurement Policy Board Rules Prompt Payment Guidelines in each purchase order, requisition or contract. Serve as a liaison between the agency and vendors for any billing issues and resolutions, reconcile vendor invoices, and research and correct payment discrepancies. Maintain and update all financial documents associated with payment and purchase orders.
Track all FISA and OPA hiring and personnel actions. Maintain FISA-OPA position schedule, prepare/review PAR submissions in NYCAPs, communicate with OMB and act as liaison for all PAR requests.
Update and maintain FISA-OPA overtime reports monthly, track all paid overtime and comp time earned for upper management review.
Review, reconcile and analyze monthly bank statements and work with the Department of Finance (DOF) on any discrepancies.
Perform complex analysis on various budget structures and bank accounts. Analyze and review Expenditures vs Plan in all categories of the PS and OTPS Budget. Forecast future conditions to alert the Deputy Director of anticipated problems and suggest corrective action. Perform OMB exercises such as variance analysis, user cost analysis, update to financial plan and others while complying with reporting requirements.
Collaborate and meet with business managers across the agency to identify funding needs and potential efficiencies.
Conduct ongoing analysis, tracking, and review of IT Projects. Ensure that all project expenditures are properly funded and accounted for. Meet regularly with Deputy Director, Director and Procurement staff to communicate current expenditure status and make recommendations to optimize funding allocations.
Process budget modifications, including expense, revenue and intra-city, to ensure property funding is available for agency.
Process cash receipts, PRR1s, PRM1s and other FMS documents.
Assist with special projects as needed.