Fiscal Support Specialist

Mfinite Consulting•Baltimore, MD

21h•Hybrid

About The Position

Mfinite Consulting is seeking a detail-oriented Fiscal Support Specialist to support a State education client in administering fiscal requirements for the 21st Century Community Learning Centers (CCLC) program. This federally funded initiative provides academic enrichment, youth development, and family engagement opportunities—particularly for students attending low-performing schools. In this role, you will collaborate closely with the clients Out-of-School Time (OST) program team , ensuring accurate invoice processing, fiscal compliance, and audit-ready documentation to support grant monitoring and federal reviews.

Requirements

1–3 years of experience in: Accounts payable or invoice processing
Fiscal or administrative support
Experience supporting federal or state grants strongly preferred
Familiarity with financial or grant management systems
Strong attention to detail and accuracy
Excellent organizational and recordkeeping skills
Intermediate proficiency in Excel or similar data-tracking tools
Strong written and verbal communication skills
Ability to work effectively with internal teams and external stakeholders
High school diploma or GED
Professional resume required
Two (2) Letters of Recommendation for the candidate.

Nice To Haves

Associates' or Bachelor's degree in Accounting, Finance, Business Administration, Public Administration, or a related field

Responsibilities

Invoice Intake & Processing Review, log, and validate reimbursement invoices for OST grant activities
Ensure invoices are complete, accurate, and supported by required documentation
Identify discrepancies and coordinate corrections
Prepare invoices for submission to the fiscal processing team
Track invoices from receipt through payment
Payment Verification & Grant Fiscal Support Reconcile approved payments with financial system records
Maintain organized, audit-ready expenditure and payment documentation
Support fiscal monitoring activities by gathering and validating financial records
Data Entry & Financial Recordkeeping Enter invoice and payment data into financial or grant management systems
Maintain accurate and well-organized digital and physical fiscal files
Update tracking tools, summaries, and dashboards as needed
Federal Review & Compliance Support Prepare and submit documentation for federal reviews and audits
Respond to reviewer requests and coordinate communication among stakeholders
Participate in monitoring visits and compliance activities
Compliance & Quality Assurance Ensure all fiscal documentation meets federal, state, and program requirements
Maintain confidentiality and data integrity
Identify errors, trends, or compliance risks and support corrective actions
Administrative & Cross-Team Support Provide administrative support to the grants management team
Assist with training subgrantees on invoice submission requirements
Support financial reporting and continuous process improvement efforts