Fiscal Specialist III - Solid Waste

Polk County•Winter Haven, FL

1d•Onsite

About The Position

This position is responsible for managing fiscal operations within the Solid Waste division. The Fiscal Specialist III will handle invoice processing, budget allocations, grant monitoring, and financial reporting. The role requires a strong understanding of bookkeeping, purchasing procedures, and governmental fiscal guidelines. The individual will also be responsible for maintaining accurate financial records, assisting with system development, and potentially overseeing the work of others. This role may require reporting for work during declared emergencies.

Requirements

Graduate of an accredited high school or possess an acceptable equivalency diploma.
Minimum of five (5) years of fiscal or budget work experience.
Minimum of one (1) year of accounting, governmental administrative, or related business administration experience which includes budget preparation.
Must be able to utilize all features afforded by word processing software and other required software and personal computers utilized by the assigned work unit.
Must have a valid driver’s license and be able to secure a valid Florida driver’s license at the time of employment within this classification.
Knowledge of bookkeeping principles and purchasing procedures.
Knowledge of office practices/procedures and record keeping methods.
Knowledge of English, punctuation, spelling, and arithmetic.
Ability to operate and/or maintain office machines, personal computers, and other office equipment utilized by the assigned work unit.
Ability to maintain an effective and productive working relationship with other employees, peers, officials, and the public.
Ability to research, investigate, detect, verify, recognize, and recommend solutions.
Excellent organizational skills.
Attention to detail/accuracy.
Ability to develop effective work methods and procedures.
Ability to concentrate on details and sequential work tasks.
Ability to post/maintain expenditures of monies on personal computer software in format utilized by division.
Ability to oversee the work of others.

Nice To Haves

May assist in training.
May assume lead worker responsibilities overseeing the work of others.
May serve as Division Records Coordinator, responsible for records management.

Responsibilities

Receives, reviews, and prepares fiscal invoices, statements, and/or purchase orders, relative correspondence and reports for payment authorization and appropriate signatures.
Prepares, reviews, verifies, and distributes fiscal matters/purchase orders within appropriate budget allocations.
Audits program finances to ensure funds are properly expended and recorded in accordance with established county, state, and federal policies, procedures, regulations, and guidelines.
Prepares, maintains, and monitors grant and budgetary controls of allocated funds.
Ensures that account balances are accurate, updated, and sufficient for proposed expenditures.
Requests purchase orders, prepayment vouchers, and invoices from other areas in the unit and/or county.
Uses independent judgment in placement of funds to specific accounts.
Prepares annual report of receipts and vouchers for auditing supervisor.
Assists MIS in development of systems and procedures.
May assist in training.
May assume lead worker responsibilities overseeing the work of others.
Prepares and produces monthly financial report, budget audits/reports and transfers.
May serve as Division Records Coordinator, responsible for records management.
Assists with gathering information and performs special investigations related to various projects/programs presenting the information in a reporting, statistical and/or fiscal format for evaluation/analysis purposes.
Advises Division Director re: fiscal matters.
Recommends, develops, and prepares forms, policies, and control systems for fiscal and purchasing procedures in accordance with county fiscal guidelines.
Writes and distributes division fiscal related administrative memoranda.
Performs related duties as required.