Fiscal Grants Coordinator

City of Gainesville•Gainesville, FL

7d•$52,000 - $84,052

About The Position

This is professional work analyzing and evaluating financial and program activities. Positions allocated to this classification report to a designated supervisor and perform work with considerable latitude for discretion and the exercise of professional judgment, working under limited supervision. Work in this class is distinguished from other classes by its emphasis on analysis and evaluation of financial and accounting activities of the Department.

Requirements

Bachelor’s degree in public administration, accounting or finance, or related field; and four (4) years of professional experience in financial management or grant accounting, or an equivalent combination of education, training and experience which provide the required knowledge, skills and abilities.
Thorough knowledge of accounting and financial management principles, practices and techniques.
Thorough knowledge of the Federal, State and Local principles, laws, rules and regulations relating to fiscal and accounting records and procedures.
Knowledge of computers and related software.
Ability to analyze complex financial information and prepare detailed financial analyses and reports.
Ability to maintain and evaluate related software for computerized accounting systems.
Ability to communicate effectively in a clear and concise manner, both orally and in writing.
Ability to work effectively with auditors, vendors, co-workers, and the general public.

Responsibilities

Prepares and coordinates the collection, interpretation, recording and distribution of financial records and reports.
Examines financial documents for completeness, accuracy, and compliance.
Seeks out grant opportunities based on Department needs.
Develops, finalizes, and submits grant applications for formula, competitive and non- competitive funding.
Secures necessary documentation to support applications.
Implements, coordinates data input, and maintains financial tracking software and systems.
Monitors grants portfolios for upcoming expirations, renewals, and funding levels.
Coordinates activities with City’s Budget & Finance Department on matters related to grant budget reports, expenditures, draws, internal and external audits.
Monitors and analyzes financial activities and insures compliance with applicable Federal, State, and local requirements.
Reviews grant activities through conference and review of expenditures to ensure compliance with federal and state requirements.
Notes and takes corrective action or works closely with management to ensure corrective action is taken.
Develops and facilitates teams charged with development and implementation of various financial projects and programs.
Develops and implements grant-related policies and procedures for the department.
Develops internal practices and procedures for grant administration to ensure programmatic consistency.
Acts as a liaison with outside financial groups including granting agencies.
Reviews present accounting policies and procedures and recommends changes and modifications designed to increase efficiency and effectiveness.
Prepares documents for release of funds.
Reconciles financial activity.
Develops and maintains required accounting and record keeping systems and procedures.
Coordinates audits with external auditors; implements changes recommended by auditors.
Prepares budget analysis and reports and monitors budget expenditures; assists in annual budget process.
Attends work on continuous and regular basis.
Records transactions and maintains records of expenditures.
Assists in department annual budget process.
Assists in preparing and negotiating agreements.
Acts in absence of supervisor.
Performs other related duties as assigned.