Fiscal Coordinator

Commonwealth of Massachusetts•Boston, MA

8d•$60,000•Hybrid

About The Position

MOVA is seeking a detail-oriented, organized, mission-driven finance professional to join our Fiscal team. Reporting to the Director of Finance, the Fiscal Coordinator executes day-to-day financial transactions through multiple funding streams which support survivors, MOVA’s funded programs, and stakeholders. This position will support victim compensation, assisting victims of violent crime and providers by processing payments for expenses directly related to crimes in accordance with Massachusetts statute and regulations. The Fiscal Coordinator must be self-motivated, technically savvy, a strong communicator, and have experience working on financial/accounting activities such as billing, purchasing, financial reporting, reconciliations, and making payments.

Requirements

Minimum of two years of relevant professional work experience; a degree may substitute for up to one year of professional work experience
Knowledge and experience in accounting/finance, experience working for the State of Massachusetts preferred
Proficiency with financial accounting systems; experience with Commonwealth systems preferred
In-depth knowledge of MS Office Suite, including proficiency with Excel
Ability to maintain accurate records and prepare financial reports
Proven ability to handle confidential information with the utmost discretion
Ability to multi-task
Exceptional attention to detail and overall organizational skills
Ability to establish and meet deadlines consistently and effectively problem-solve
Commitment to furthering the agency’s overall mission
Valid driver’s license and ability to travel within Massachusetts

Responsibilities

Utilize the Commonwealth’s accounting system to process and administer financial transactions
Maintain accurate record keeping for reimbursements and payments to sub-recipients and vendors
Communicate with Comptroller’s Office to resolve issues
Assist the Director of Finance in fiscal close/open activities
Maintain and troubleshoot relevant Access databases and MS Excel documents
Serve as backup to the Manager of Administration and Employee Experience for employee payroll, time and attendance, and other duties, as needed
Process timely payments of approved claims
Communicate with relevant stakeholder to process payments
Respond to inquiries about payment status of claims
Serve as the fiscal contact for medical providers and process direct payments to these providers
Manage all aspects of the victim compensation vendor process including vendor set up and vendor support
Enter data into case management system to track and process payments
Primary contact for reviewing, certifying, and processing sub-recipient monthly and quarterly grants invoices in MOVA’s online grants management system (Egrants); review and resolve disputed invoices
Assist with the creation and validation of sub-recipient contracts, ISAs (Interdepartmental Service Agreements), reimbursement invoices, and other documents related to various federal grants and state funds in MMARS
Serve as primary Grants team financial contact on payment issues and audit information requests
Assist in year-end projected reversion reports in coordination with Program Coordinators
Assist the Director of Finance in reconciling federal cash received for federal grant reimbursement payments
Assist the Director of Finance in the creation and modification of grant award contracts
Process the timely payment of administrative invoices
Manage and reconcile administrative billing accounts
Deposit, reconcile, and maintain accurate records for donations received to the Garden of Peace trust fund as needed
Support the management and creation of internal agency and external grant funding budgets and forecasts
Monitor state funding sources to ensure availability and efficient use of funds on the state fiscal year calendar
Assist the Director of Finance in monitoring Federal spending on the federal fiscal year calendar to ensure long term stability of grant awards
Assist in budget amendment process as determined by the Grants Administration Team
Process purchase order requests from staff, ensuring appropriate backup documentation and approval records are maintained
Assist the Director of Finance in arranging purchases on the state Procurement Card (P-Card)