Fiscal Intermediary Compliance Coordinator

Catholic Charities Family and Community Services•Rochester, NY

7d•$22 - $24

About The Position

As a regional agency of Catholic Charities of the Diocese of Rochester, Catholic Charities Family and Community Services (CCFCS) has been serving our community for over 100 years. We walk with people when they are at their most vulnerable as they journey toward independence to reach their full human potential, advocate for those in need throughout all stages of life; and work in partnership with faith communities of all denominations and those who are committed to addressing local needs. If you’re looking for an opportunity to express and explore your passion for helping others, then join a team that truly makes a difference DAILY, in people's lives. Don't miss out on being a part of something special! General Description: The Coordinator manages and reviews OPWDD and Medicaid-required documentation, ensures accurate uploads and labeling, assists with audits, collaborates with internal and external partners, supports staff training compliance, maintains tracking systems, assists families with compliance expectations, and helps manage Housing Subsidy documentation.

Requirements

Education: Associates degree in related field.
Experience: Minimum of two years of experience as OPWDD CCO Care Manager, Self-Hired Staff, Fiscal Intermediary or OPWDD compliance
Equivalent combination of education and experience will be considered.
Ability to prioritize assignments, plan, and complete work projects with minimal direction,
An ability to work efficiently and effectively and meet deadlines, follow protocols
An ability to work under pressure
Ability to maintain highly organized environment
Excellent verbal/written and customer service skills
Ability to create tracking tools, templates and charts
Ability to maintain confidentiality
Ability to demonstrate behaviors and attitudes which support agency mission, philosophy, and policies.
Willingness and ability to foster agency and program wide cooperation and teamwork through use of positive/constructive communication techniques
Possession of a valid NYS Driver’s license and use of a registered and reliable vehicle.
Adheres to all applicable federal and state laws and regulations including, but not limited to, those governing confidentiality, privacy, program, billing and documentation standards.
All duties must be performed in accordance with CCFCS’s corporate compliance & ethics program.

Responsibilities

Oversees systems developed to track receipt and distribution of various documents as required for OPWDD regulations and guidance.
Maintains accurate and up-to-date knowledge of OPWDD regulations and guidance that pertain to CCFCS FI services.
Uses third-party software programs and regularly trains on most up-to-date practices on software platform to maintain compliance.
Contacts outside providers, including but not limited to, Care Mangers and Brokers, to follow up on documentation requests.
Reviews documentation to meet Medicaid standards.
Ensures documentation is uploaded in applicable software and accurate labeling.
Develops audit processes to ensure documentation comply with regulatory and agency standards and provides continuous feedback/recommendations to team to ensure adherence.
Partners with the Quality Improvement team and Corporate Compliance Officer perform specialized audits as needed, and to identify trends and evaluate outcomes.
Prepares documentation upon request for external audits.
Assists FI Supervisory team with maintaining staff training compliance and following up with employees.
Creates and maintains database for staffing needs and families needing additional hours
Assists FI Supervisors in obtaining missing staff documentation
Works with families and Self-Direction participants to better understand their role in compliance as outlined in the Memorandum of Understanding.
Participates in groups that pertain to Compliance and SDS (DDAWNY/eVero) and share information with team.
Assists with annual housing recertifications under the NYS OPWDD Housing Subsidy Program.
Assists with maintaining tracking and documents for Housing Subsidy program