Fiscal Coordinator - Youth Services

Salt Lake County•South Salt Lake, UT

22h

About The Position

The Fiscal Coordinator performs fiscal and administrative support functions for Youth Services, including payroll, purchasing, accounts payable and receivable, budget support, and related financial administration. The position manages Youth Services payroll activities and may provide backup support to the Human Resources Coordinator. It also supports fiscal operations across the division, including purchasing, accounting, recordkeeping, compliance reviews, and budget preparation.

Requirements

Three years of related experience in purchasing, accounts payable and receivable, payroll, and other related fiscal duties, or an equivalent combination of related education and experience.
Pass a required fingerprint-based background check and enroll in the continuous RAP Back program under current County Human Resources policy requirements.
Knowledge of County fiscal, purchasing, and budget procedures.
Knowledge of County payroll processes, policies, and procedures.
Knowledge of general accounting principles and procedures, business math, research and data collection techniques, contract administration, budget preparation and administration, and spreadsheet and word processing software.
Ability to perform mathematical and accounting computations.
Ability to communicate effectively verbally and in writing.
Ability to interpret and follow complex written and oral procedures and instructions.
Ability to develop and present clear and precise reports.
Ability to use spreadsheet and database programs.
Ability to develop and maintain detailed financial systems.
Ability to plan, organize, and prioritize work assignments to meet deadlines.

Responsibilities

Manage payroll functions, including bi-weekly payroll processing, timesheet auditing, final pay calculations, employee inquiries, and audit reporting.
Provide backup support for the Human Resources Coordinator as needed.
Process purchase requests, verify invoices, process vendor payments, maintain documentation, and assist staff with purchasing activities.
Close monthly expenditures, review petty cash accounts, and conduct annual controlled asset audits.
Coordinate purchasing details with vendors and monitor contracts and payments for compliance.
Authorize payments.
Assist with payroll processing, answer payroll questions, and provide staff with training and assistance on payroll procedures and check distribution.
Assist with benefits enrollment and may act as a hiring manager.
Assist the Fiscal Manager and administrative staff with division budgets and fiscal program development plans.
Maintain fiscal and payroll records and perform backup accounting functions.
Complete division-wide purchase card reconciliations and postings.
Prepare necessary Journal Voucher adjustments.
Review work for compliance with established policies and procedures.
Review and submit bid-process paperwork and track purchases through completion and payment.
Process purchase requisitions, obtain small-cost purchase order numbers, process bid information, and forward invoices to the Auditor’s office for payment.
Maintain special accounts, including subscriptions and publications, merchandise receipts, pricing, travel, and education, ensuring documentation, authorization, and fee-structure compliance.