Fiscal Assistant III

University of Florida•Gainesville, FL

11d•$21 - $24

About The Position

Communicates – Strong verbal and written skills will be needed to ensure positive and professional communication with faculty, staff, students, and vendors. Will need to successfully navigate the ticketing system, email communications, and other communication systems as designated by administration. Virtual and in-person conversations will be expected. Process Financial Transactions – This position is the backbone of operations as it processes the accounts payable for assigned departments. The incumbent will work within a team to ensure the following items are processed: purchase credit cards (pcards), requisitions, purchase orders, invoices, reimbursements travel requests, travel expense reports, deposits, and cash advances. Review, analysis and accurate data entry will be required within selected software. As software applications adapt and change, this position will be required to learn new skills to accommodate new procedures. This is completed through professional and open communication. The selected candidate will need to navigate UF financial systems to verify allowable funds are available, upload appropriate documentation and to ensure compliancy is adhered to. Team Effort – The Financial Service Center fosters a team effort. This includes a professional and supportive environment. This member will be expected to attend and contribute to training. Travel may be required. There may be times where staff is requested to contribute to a special project or do other duties as assigned. Zone Expert – This Team Lead will be expected to become an expert upon the fiscal transaction needs and trends for their assigned territory. A territory may include two or more departments. This expertise will include understanding unique complexities, reconciling, troubleshooting, resolving escalated concerns, and coordinating with peers to locate compliant and positive solutions. In addition, there may be times where there is a need to research, analyze and resolve general accounts transaction issues.

Requirements

High school diploma or equivalent and five years of general accounts transaction experience.
Appropriate college course work or vocational/technical training may substitute at an equivalent rate for the required experience.

Nice To Haves

Must possess critical thinking skills.
Skilled in Microsoft Word, Outlook, Excel, and Teams programs.
Skilled with virtual communication.
Skilled in accurate data entry.
Knowledge of PeopleSoft functions, SAP Concur, OnBase, Adobe, and myUFMarket.
Ability to learn UF policy and procedures.
Effective verbal and written communication.
Excellent customer service, time management, record-keeping and organizational abilities required.
Easily adapts to new and updated software.
Must be able to work well in a team environment.

Responsibilities

Communicate with faculty, staff, students, and vendors.
Process accounts payable for assigned departments.
Process purchase credit cards (pcards), requisitions, purchase orders, invoices, reimbursements travel requests, travel expense reports, deposits, and cash advances.
Review, analysis and accurate data entry within selected software.
Learn new skills to accommodate new procedures.
Navigate UF financial systems to verify allowable funds are available, upload appropriate documentation and to ensure compliancy is adhered to.
Attend and contribute to training.
Contribute to a special project or do other duties as assigned.
Become an expert upon the fiscal transaction needs and trends for their assigned territory.
Understanding unique complexities, reconciling, troubleshooting, resolving escalated concerns, and coordinating with peers to locate compliant and positive solutions.
Research, analyze and resolve general accounts transaction issues.