Fiscal Assistant II

University of Florida • Gainesville, FL

6d • $19 - $21

About The Position

Communicates – Strong verbal and written skills will be needed to ensure
positive and professional communication with faculty, staff, students, and
vendors.  Will need to successfully navigate the ticketing system, email
communications, and other communication systems as designated by
administration.  Virtual and in-person conversations will be expected.

Process Financial Transactions – This position is the backbone of operations as
it processes the accounts payable for assigned departments.  The incumbent will
work within a team to ensure the following items are processed: purchase credit
cards (pcards), requisitions, purchase orders, invoices, reimbursements and
travel requests.  As the position grows, basic domestic travel may also be
processed. Review, analysis and accurate data entry will be required within
selected software.  As software applications adapt and change, this position
will be required to learn new skills to accommodate new procedures. This is
completed through professional and open communication. The selected candidate
will need to navigate UF financial systems to verify allowable funds are
available, upload appropriate documentation and to ensure compliancy is adhered
to. 

Team Effort – The Financial Service Center fosters a team effort.  This includes
a professional and supportive environment.  This member will be expected to
attend and contribute to trainings.  Travel may be required.  There may be times
where staff is requested to contribute to a special project or do other duties
as assigned.

Requirements

• High school diploma or equivalent and three years of general accounts transaction experience.
• Appropriate college course work or vocational/technical training may substitute at an equivalent rate for required experience.

Nice To Haves

• Must possess critical thinking skills.
• Skilled in Microsoft Word, Outlook, Excel and Teams programs.
• Skilled with virtual communication.
• Skilled in accurate data entry.
• Knowledge of PeopleSoft functions, SAP Concur, OnBase, Adobe, and myUFMarketplace.
• Ability to learn UF policy and procedures.
• Effective verbal and written communication.
• Excellent customer service, time management, record-keeping and organizational abilities required.
• Easily adapts to new and updated software.
• Must be able to work well in a team environment.

Responsibilities

• Communicate with faculty, staff, students, and vendors
• Process accounts payable for assigned departments
• Process purchase credit cards (pcards), requisitions, purchase orders, invoices, reimbursements and travel requests
• Verify allowable funds are available
• Upload appropriate documentation
• Ensure compliancy is adhered to
• Attend and contribute to trainings
• Contribute to special projects or do other duties as assigned

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 1-10 employees