Fiscal Assistant

University of Chicago • Hyde Park, IL

20h • $21 - $30

About The Position

The University of Chicago Financial Services is a customer service organization focused on providing user-friendly, high quality and cost-effective administrative services to the University community. Financial Services offers key procure-to-pay and human resource transaction services to customers through consistent processes and enabling technology.

Requirements

• Excellent customer service, communication (both oral and written), interpersonal and organizational skills.
• Coordinate and maintain multiple tasks simultaneously as well as deliver responses and results within established time frames.
• High school diploma or GED required.
• A minimum of two years of payroll/reportable payment related experience.
• Superior computer skills including Microsoft Office software, such as word processing, spreadsheets.

Nice To Haves

• Background with the University of Chicago systems (ePayment, Onbase, Accounts Payable System, etc.).
• Background in a higher education setting.

Responsibilities

• Analyze payment requests for required reporting, including determining if request is a service payment, if a relationship exists between the University and payee, and any tax withholding requirements.
• Process payment requests for reportable payments, including screening requests, properly coding in accounts payable module, and following up with the payment requester as needed.
• Ensure all paperwork to support the payment request is complete and appropriate for the type of payment.
• Serve as the first line contact for reportable payment inquiries. Explain appropriate policies, procedures and regulations to requestor as needed.
• Analyze foreign vendor and entity payments for accurate reporting and allowability of payment.
• Support and assist Independent Contractor and Payroll team as needed.
• Must be able to work varied schedules to meet demands of the University’s fiscal and calendar year-end deadlines.
• Other duties as assigned.

Benefits

• The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees