AOS III-Fiscal Tech

Virginia Information Technologies Agency•Staunton, VA

2d•Onsite

About The Position

To process and report Local Fund and Patient Fund financial transactions for Western State and Commonwealth Center for Children and Adolescents. Primary Accounting Clerk to cover customer service center for staff and patients in accordance with Hospital instructions, generally accepted accounting principles, Federal and State commonwealth policy and procedure guidelines. Supervise the operation of the WSH mail room operation. Provide backup and support to Accounting Supervisor.

Requirements

High school diploma or equivalent.
Knowledge and experience with bookkeeping, accounts payable/receivable, managing cashier office or related work.
Considerable knowledge of office practices, procedures, and office equipment.
Hands on experience in using Microsoft Office, including Word and Excel, to accomplish office support requirements.
Hands on experience in inputting data into an automated database other than Microsoft Office.
Ability to work in a team environment, multi-task, and work with the public.
Experience utilizing online systems, and software packages such as Microsoft Word and Excel in the performance of tasks and duties.

Nice To Haves

Degree and/or certification in accounting.
Experience with Oracle or an equivalent financial record-keeping system.
Supervisory experience.
Bilingual.
Veteran or veteran spouse.

Responsibilities

Supervise cashier and mailroom operations by providing daily direction to staff (cashier and two P‑14 mailroom clerks), resolving workflow bottlenecks, and ensuring timely, accurate processing aligned with WSH Hospital Instructions.
Process and reconcile Local Fund and Patient Fund transactions in FMS, Oracle, and Quicken, verifying receipts, investigating discrepancies, and maintaining daily controls to balance with the general ledger.
Prepare and post disbursements (checks for PFA and Local Funds) with complete supporting documentation, ensuring accurate batch posting and timely processing; maintain organized account folders for audit readiness.
Administer petty cash by preparing reimbursement vouchers, validating documentation for audits, maintaining an accurate petty cash log, and keying receipts into Cardinal upon Treasury notification.
Perform cashier/teller functions including coding and posting all cash/check/EDI payments upon receipt in FMSII and Oracle, balancing cash drawers, producing error-free daily closing reports, and securing blank and issued checks per ID and access protocols.
Manage patient valuables by verifying, inventorying, and maintaining accurate records and card files; facilitate controlled release to authorized staff/patients with proper documentation and signatures; support quarterly fiscal audits.
Ensure compliance and confidentiality with GAAP, Federal/State/Commonwealth policies, hospital procedures, and HIPAA Level 3 requirements; uphold internal controls across all cash handling, receipting, and recordkeeping activities.
Deliver proactive customer service and teamwork by communicating clearly and professionally with patients, fiscal/security/clinical staff, reimbursement and transportation teams, and external liaisons; provide cross-coverage for all customer service center functions.
Lead performance management for supervised staff by setting clear expectations, providing frequent constructive feedback (including interim evaluations), monitoring daily/weekly workflow, addressing performance/safety issues, and completing evaluations on time in consultation with leadership.
Support fiscal operations continuity by meeting WSH/CCCA processing deadlines, monitoring established fund levels and coin/change needs, preparing deposits, and providing reliable backup to the Accounting Supervisor.