Fiscal Analyst 2

State of Washington•Multiple Locations Statewide, WA

6d•Remote

About The Position

At the Department of Commerce, we’re reimagining what’s possible in government. We’re builders, thinkers, and change-makers, working at the intersection of innovation, community, and impact. From unlocking critical funding to fueling inclusive economic growth, we’re turning big ideas into real-world solutions that uplift people and places. Our agency’s strength lies in the diversity of our workforce and the breadth of the lived experiences and perspectives employees bring to the work. We believe equity is not just a value but a practice, which is reflected in how we design programs, engage communities, and deliver outcomes. We foster a workplace culture where curiosity is encouraged, bold thinking is welcomed, and collaboration drives our impact. Let’s build what’s next, together. The Financial Services Division (FSD) provides professional accounting, budget, contracting, and internal control services that support Commerce’s financial health and compliance objectives and ensures financial compliance with state and federal regulations and accurate financial reports for the Annual Comprehensive Financial Report (ACFR). Reporting to the Travel Supervisor within Accounting Services, this position is responsible for reviewing, analyzing, verifying, preparing, and correcting accounting data and documents related to paying for employee travel. This position provides professional journey level financial review work and analysis for the agency in accordance with Generally Accepted Accounting Principles (GAAP), Office of Financial Management (OFM) regulations, Department of Enterprise Services (DES) regulations, contract terms and conditions and agency policies and procedures.

Requirements

Five (5) years of combined experience and/or education as described below: Education involves accounting, accounting principles, finance, auditing or budgeting from an accredited institution or related field.
Experience using Generally Accepted Accounting Principles (GAAP)
Accounting in a government enterprise (any level of government)
Using Washington state financial applications (AFRS, Enterprise Reports, TM$, TEMS, etc)
Experience applying state financial regulations and laws including the State Administrative and Accounting Manual (SAAM)
Experience working with federal awards, grants, and 2 CFR Part 200 requirements
Experience processing travel reimbursements
Qualifying education post High School or equivalent may be substituted year for year for experience.
Associate degree = 2 years | bachelor’s degree = 4 years | Masters or Higher = 5 years
Intermediate level use of the Microsoft Office suite of products including Excel, Word, and Outlook

Nice To Haves

Knowledge of the Office of Financial Management rules and regulations and the State Administrative and Accounting Manual (SAAM)
Knowledge of the Agency Financial Reporting System (AFRS), Financial Toolbox & Enterprise Reporting (ER) systems
Knowledge of the Travel and Expense Management System (TEMS)
Experience using Workday
Experience with state or local accounting
Experience processing payables and/or travel reimbursements

Responsibilities

Reimburses employees for business travel in accordance with applicable state and federal laws and policies.
Reviews, analyzes, verifies and returns travel requests for correction as needed using Travel and Expense Management System (TEMS) for both travel advances and reimbursements to ensure compliance with OFM rules and regulations, as well as Commerce policies, rules and laws of the state of Washington, and Federal Regulations.
Reviews and analyzes room rentals, meals and light refreshments, and other travel-related reimbursement requests.
Reconciles travel advances general ledger 1383 to ensure timely resolution using Enterprise Reporting (ER) and creates correction journal vouchers using Contract Management System (CMS).
Reviews, analyzes, verifies and corrects the accounting data using journal vouchers into the Agency Financial Reporting System (AFRS) and Travel Expense Management System (TEMS).
Advises travelers about travel policies and procedures; provides travel-related customer services to employees.
Reviews, analyzes, verifies, and prepares general accounts (vendor) payables including for conferences, registrations, sponsorships, phone expenses and other general payables.
Verifies valid payable signature authority/approval, active coding, and uploads for payment using Excel templates and Financial Toolbox.
Corrects any Agency Financial Reporting System (AFRS) errors after upload.
Reviews, analyzes, verifies and prepares general supplies and other purchases for payment.
Verifies items received using Commerce’s purchasing system, active coding, and uploads for payment using Excel templates and Financial Toolbox.
Consults with customers on methods of payment, accounts payable questions and issues, with a focus on providing excellent customer service.
Analyzes financial reports for financial data discrepancy resolution; reconciles and corrects accounting transactions.
Verifies program requested changes.
Prepares and posts journal voucher entries to correct account coding or other financial data elements as required to correct errors and reflect accurate expenditures.
Reconciles Commerce payables subsidiary records to AFRS General Ledger Accounts as assigned.
Reviews, analyzes, verifies and corrects the accounting data into the Agency Financial Reporting System (AFRS).
Corrects discrepancies, resolves differences and ensures that records are cleared on an on-going basis and appropriate regulations are followed.
Provides back-up coverage to other Fiscal Analysts within the Accounting Office as needed.
Continuously participates in review of procedures and practices for improvement ideas, not only for duties of this position, but also for Accounting, Financial Services Division and the Department as a whole.
Duties are assigned/reassigned temporarily and/or permanently to accomplish overall goals and/or to assist the Unit, Accounting Office or the agency to accomplish business needs.