Fiscal Analyst 2 - Reconciliation Desk

State of Washington•Thurston County – Tumwater, WA

5d•Hybrid

About The Position

Would you thrive in an inclusive environment where accuracy, collaboration, and service excellence are a top priority? Do you take pride in your ability to accurately balance numbers, reconcile accounts, and solve problems? And, are you ready to elevate your accounting career by learning complex fiscal information that you'll use to assist Washington State public employees in planning and enjoying their retirement benefits? If this sounds like you, the role of Fiscal Analyst 2- Reconciliation Desk at the Department of Retirement Systems could be best next step for you! The Opportunity: Working in the Cash Receipting Unit in Trust Accounting, you will play a vital part in maintaining the accuracy and integrity of our financial records. You’ll coordinate with the Office of the State Treasurer (OST), Accounting Services team members, and other internal partners to process and reconcile financial transactions related to member and employer retirement contributions, payments, and trust accounts.

Requirements

Demonstrated experience performing a variety of accounting and fiscal duties efficiently and in compliance with established policies and procedures. Experience may include, but is not limited to account reconciliations, tracking and recording payments, accounts receivable and/or payroll. This is typically gained through (2) years of full-time experience; 18 quarter hours or 12 semester hours of college-level classes in accounting can substitute for experience up to one year of experience.
Demonstrated ability to compile, transmit, and reconcile financial data across multiple systems.
Experience effectively communicating complex or challenging information to a variety of individuals by telephone, email, video meetings, and/or online collaboration tools (such as Teams or Zoom).
Demonstrated ability to operate office equipment, including computers, printers, copiers, scanners, ten-key calculators, and multi-line telephone systems.
Demonstrated ability to use Microsoft Excel and Word (version 2016 or newer).
Experience managing and responding to frequent changes in workload and priorities.
Proficiency in ANALYSIS - Studies and reviews documents and information closely; readily identifies information that is not pertinent and understands when additional or verifying data is needed. Uses data and information in a clear and rational thought process to assess and understand issues, evaluate options, form accurate conclusions, and make recommendations/decisions.
Proficiency in ATTENTION TO DETAIL - Plans and organizes time and resources efficiently. Follows processes and procedures in the completion of work. Carefully monitors the details and quality of work and double-checks work product to ensure accuracy and consistency.
Proficiency in COMMUNICATION - Effectively conveys information in writing and through the spoken word, using language that is appropriate to both the complexity of the topic and the knowledge and understanding of the audience. Sees communication as a vital component of high performing teams.
Proficiency in COORDINATING AND ORGANIZING - Effectively organizes work and coordinates activities, services, and schedules to ensure smooth and efficient operation of work. Is an effective communications link and reliable source of information for others. Keeps interested parties informed of the status of events.
Proficiency in CUSTOMER FOCUS - Dedicated to meeting the expectations and requirements of customers. Delivers high-quality services and products. Establishes and maintains effective customer relationships. Committed to continuous improvement and always acts with the customer in mind.
Proficiency in FISCAL ACCOUNTABILITY - Responsibly and accurately handles the public's money in processing financial transactions and committing fiscal resources. Consistently follows applicable fiscal guidelines, regulations, principles, and standards and produces work within limits and standards of accuracy.
Proficiency in INDEPENDENCE/SELF-MANAGEMENT - Is a self-starter; demonstrates initiative and motivation in completing his or her assigned workload. Delivers on commitments made to others. Maintains focus and effectiveness; is a visible role model for others.
Proficiency in LEARNING AND GROWTH - Demonstrates a growth mindset by actively seeking opportunities to learn, improve, and expand capabilities. Displays curiosity about new ideas and perspectives and an openness to innovation, change, and feedback. Takes responsibility for personal learning by identifying and communicating needs and challenges, and applying new knowledge to navigate systems, tools, and processes. Reflects on experiences to identify strengths and areas for improvement, using learning to make government programs and processes more efficient and effective in serving the people of Washington.
Proficiency in MEETING THE NEEDS OF OTHERS - Demonstrates empathy, flexibility, and responsiveness when interacting with customers, colleagues, and community members. Understands that others have varied needs and perspectives and adapts communication and actions accordingly. Builds relationships and collaborates to increase access, opportunity, and positive outcomes for all. Balances and considers all parties’ needs when developing solutions, ensuring equity, respect, and service excellence in every interaction.

Nice To Haves

Experience as a Fiscal Analyst 1
Professional-level accounting, budgeting, and/or auditing experience. The above experience is typically gained through at least one (1) year of full-time professional experience.

Responsibilities

Performing daily reconciliations of cash received between DRS's financial reporting system, the Office of the State Treasurer (OST), and Washington State’s Agency Financial Reporting System (AFRS).
Completing monthly reconciliations, including cash, Accounts Receivable, Higher Education Retirement Plan (HERP), 401(H), and Member Benefit Reserve (MIS) reconciliations for 12 retirement trust funds.
Reviewing, analyzing, and correcting accounting data flowing into the Agency Financial Reporting System (AFRS) through research, analysis, and recurring reconciliations.
Preparing plan and system transfers between retirement systems and plans to keep balances accurately reflected in AFRS.
Preparing general fund transfers, as directed by the Budget Officer, for retirement funds that receive State general fund contributions to ensure such funds are being funded properly.
Preparing fiscal year-end closing adjustments and accruals to ensure financial records reflect the correct period.
Compiling, scanning, and archiving daily cash receipt documentation to support audit and recordkeeping needs.
Participating in the design and implementation of new accounting systems, procedures, and controls as needed.