Fiscal Administrative Assistant

AIM Services Inc • Saratoga Springs, NY

33d • Onsite

About The Position

Purpose: To effectively, efficiently and confidentially assist with the daily operation of AIM Services' Fiscal Department by providing both administrative and clerical support. To ensure communication and documentation is handled in a professional and confidential manner. To act as a liaison between the employees and the Fiscal Department you support. Essential Functions: Assist with the management of the Fiscal Department's calendar/schedule(s) and phone/messages, assuring appropriate access by others. To assist with department specific mail distribution, confidentially and accurately, as necessary. Any and all other related duties as requested and required. Front Desk coverage as requested.

Requirements

• High School diploma required, Associate’s Degree preferred.
• Accounts Payable experience preferred
• Ability to accurately and timely perform data entry and filing duties.
• Edits work for spelling and grammar, presents numerical data effectively and is able to accurately read and interpret written information. Monitors own work for quality.
• Ability to organize and prioritize work; uses time efficiently.
• Ability to work independently
• Ability to maintain confidentiality.
• Strong typing and computer skills.
• Experience with Microsoft Office Products (Word, Excel, Outlook); proficiency in Excel preferred.
• Adapts to changes in the work environment, manages competing demands, and is able to deal with frequent change, delays or unexpected events.
• Demonstrated ability to communicate effectively in oral and written form. Excellent verbal and written communication skills.
• Excellent organizational, time management, and interpersonal skills, as well as attention to detail.
• Adherence to Agency policies including Attendance Policy, this is not a remote position.
• Valid NYS Driver’s License acceptable to Agency insurance standards, preferred. Maintenance of valid insurance and registration and provide proof of insurance if using own vehicle.
• Ability to maintain a high level of professionalism and confidentiality. Ability to remain calm in stressful or demanding situations.
• Sitting for extended periods of time.
• Use of computer, and/or writing for extended periods of time..
• Ability to perform multiple tasks.

Nice To Haves

• Associate’s Degree
• Accounts Payable experience
• proficiency in Excel
• Valid NYS Driver’s License acceptable to Agency insurance standards
• Maintenance of valid insurance and registration and provide proof of insurance if using own vehicle.

Responsibilities

• Assist with the management of the Fiscal Department's calendar/schedule(s) and phone/messages, assuring appropriate access by others.
• Assist with department specific mail distribution, confidentially and accurately, as necessary.
• Any and all other related duties as requested and required.
• Front Desk coverage as requested.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 1,001-5,000 employees