Fiscal/Administrative Assistant (Payroll Coordinator) - #251105-1317AR-001

State of Connecticut•Middletown, CT

35d•Hybrid

About The Position

The State of Connecticut, Department of Emergency Services and Public Protection (DESPP) is recruiting for two Fiscal/Administrative Assistants in the Payroll Unit to join their team in Middletown. WHAT'S IN IT FOR YOU: Visit our new State Employee Benefits Overview page! Professional growth and development opportunities A healthy work/life balance! Thirteen (13) paid holidays each calendar year. Position Highlights These positions are full-time, 40 hours per week, Monday-Friday. 8:00 am to 4:30 pm. The positions are based out of the DESPP Headquarters located at 1111 Country Club Road, Middletown, CT. The Fiscal/ Administrative Assistant positions are eligible to apply for telework after successful completion of the working test period, and thereafter, in accordance with the Telework Policy. Audit payroll and benefit reports containing primarily 24/7 law enforcement personnel; Audit attendance records related to various types of leave (FMLA, Worker's Compensation, Military, etc.); Identify attendance issues in Time and Attendance software and Payroll software and work with supervisors for resolution; Calculate payments related to payouts, stipulated agreements, retro, etc; Apply specific bargaining unit contract requirements as related to payroll including stipends, shift differential, stipulated agreements, etc. Prepare and process biweekly payroll for assigned employee groups. In this role, you will play a vital part in supporting payroll and benefits operations for approximately 1,600 employees across a 24/7 agency. This includes both managerial staff and employees from various bargaining units. Ideal Candidate: Has a strong background in the full cycle of payroll processing Collaborates with team members to ensure accuracy and timeliness Thrives in a fast-paced, high-volume environment Demonstrates attention to detail and organizational skills Is comfortable working within a large, diverse agency. About Us DESPP is committed to protecting and improving the quality of life for all by providing a broad range of public safety services, training, regulatory guidance, and scientific services utilizing enforcement, prevention, education and state of the art science and technology. DESPP is structured on three key Strategic Pillars created by Commissioner Ronnell Higgins. 1. Operational Efficiency, Efficacy and Excellence • Making decisions through the thoughtful and informed use of data • Challenging the "that's the way it's always been done" construct-i.e., thinking outside the box as to how we can improve • Constantly seeking better results 2. Shared Fiscal Responsibility • Recognizing our collective responsibility to steward the agency's resources • Realigning planned budgetary actions to ensure that they are in taxpayers' interests • Preparing together for potential budget stresses and fiscal challenges 3. Ethics and Accountability • Critically and constantly measuring our practices against our policies • Performing quarterly performance evaluations agency-wide to measure success and flag areas needing improvement • Regularly engaging external partners for feedback and assessments • Opening our doors to Connecticut students and workers for apprenticeships, internships, and career pathways

Requirements

Four (4) years of experience in complex clerical work in one or more fiscal/administrative functions such as accounting, accounts examining, budget management, grant administration, payroll, or purchasing.
NOTE: Complex clerical work is defined as generally routine fiscal/ administrative work, such as financial record keeping or examining, bookkeeping, requisitioning or payroll preparation at or above the level of Financial Clerk. Descriptions of these fiscal/administrative functions are attached
College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of two (2) years.
One (1) year as a Pre-Professional Trainee in fiscal/administrative work may be substituted for the General Experience.
Persons having responsibility for supervising or observing the behavior of inmates or custodial individuals will be required to possess a high school diploma or General Educational Development (G.E.D.) certification by the time of permanent appointment.

Nice To Haves

Experience in payroll preparation for a 24/7 agency.
Experience utilizing Time and Attendance software to research and analyze employee timesheet entries.
Experience monitoring and auditing attendance records for Family Medical Leave Act (FMLA), Military Leave, and Workers Compensation.
Experience analyzing and auditing payroll reports for additional pay entries, reimbursements, rotating schedules, and overtime assignments.
Experience manually calculating payments for stipulated agreements, retroactive pay, termination, retirement payouts, and manual checks.
Experience processing payroll in a unionized setting with multiple (more than one) collective bargaining unit contracts.
Experience using Microsoft Excel functions including pivot tables, VLOOKUP, or formulas to create financial reports.

Responsibilities

Audit payroll and benefit reports containing primarily 24/7 law enforcement personnel
Audit attendance records related to various types of leave (FMLA, Worker's Compensation, Military, etc.)
Identify attendance issues in Time and Attendance software and Payroll software and work with supervisors for resolution
Calculate payments related to payouts, stipulated agreements, retro, etc
Apply specific bargaining unit contract requirements as related to payroll including stipends, shift differential, stipulated agreements, etc.
Prepare and process biweekly payroll for assigned employee groups