First Impressions Coordinator

RJM CONSTRUCTION LLC • Golden Valley, MN

2d • $45,000 - $60,000 • Onsite

About The Position

Looking for a role where you can be the reason someone smiles every day? Join our team as an First Impressions Coordinator and be the driving force behind a well-organized and welcoming office environment! The First Impressions Coordinator is the welcoming face and voice of RJM, responsible for creating a positive, professional experience for visitors, clients, and callers. This role serves as a key ambassador of the company, ensuring the office environment is warm, organized, and reflective of RJM’s values. In addition to front desk and hospitality duties, this position provides administrative and coordinated support across the organization and assists with office operations, communications, and events.

Requirements

• High school diploma or equivalent required.
• 2+ years of experience in a similar role, preferably in an office environment.
• Experience with multi-line phone systems and basic office management software is a plus.
• Excellent verbal and written communication skills with the ability to provide a warm and professional greeting to visitors and team members.
• Ability to prioritize tasks effectively.
• Demonstrates a friendly, helpful, and proactive attitude in all interactions.
• Proficient in Microsoft Office Suite and comfortable with learning new systems as needed.
• Highly organized with strong attention to detail.
• Ability to multi-task and adapt to changing priorities.
• Proactive, dependable and flexible to assist where needed.

Nice To Haves

• Experience with Canva and Adobe products preferred.
• Comfortable using standard office equipment and technology.

Responsibilities

• Greet visitors, clients, vendors, and staff in a courteous, friendly, and professional manner
• Serve as a company ambassador, creating a strong and lasting first impression
• Maintain a clean, organized, and welcoming lobby, reception area, and shared office spaces
• Answer, screen, and direct incoming phone calls professionally and efficiently
• Manage the front desk and reception area, ensuring first impressions are meaningful and memorable
• Welcome and assist incoming guests, vendors, and service providers
• Process, scan, file, and manage paperwork and documentation
• Handle incoming and outgoing mail and deliveries
• Provide administrative support to all departments as requested, using a customer-first mindset
• Handle confidential and sensitive information with discretion and professionalism
• Oversee the company online store, including selecting high-quality items that engage and delight team members
• Liaison between employees and the company store vendor
• Assist with the creation and distribution of the internal newsletter
• Support company-wide communications and announcements as needed
• Assist with scheduling meetings and maintaining conference room calendars
• Order and track office supplies and amenities to ensure adequate inventory, including RJM branded items.
• Help maintain an organized and efficient office environment
• Ensure conference rooms are clean, organized, and fully stocked with necessary supplies and amenities
• Provide support for meetings, events (both internal and external) including tradeshows, conferences, award ceremonies etc., and special office initiatives as requested

Benefits

• Medical, dental, and vision coverage
• Open PTO
• Retirement plan with employer match
• Voluntary benefits such as STD, LTD, life, critical illness, hospital indemnity, pet insurance

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED