Fire Protection Project Manager

LVC Companies•Hibbing, MN

4d•Onsite

About The Position

We are looking for an experienced Project Manager who will be responsible for the overall planning, execution, financial oversight, and delivery of a cost-plus fire protection project. This includes coordination of engineering, procurement, installation, commissioning, subcontractor management, and client communication. The PM ensures the project meets contractual, safety, quality, schedule, and cost-plus transparency requirements. The role demands excellent leadership skills and precise cost control within a reimbursable contract environment. This position will be on-site in Hibbing, Minnesota.

Requirements

Bachelor's degree in Project Management, Construction Management, Fire Protection, or related field ideally.
5-10+ years of project management experience.
Experience managing cost-plus or reimbursable contract structures.
Proven ability to lead multidisciplinary project teams and interact with client stakeholders.
Proficiency in project management tools.
Strong analytical, communication, and leadership skills.
Self-starter who works efficiently with minimal supervision.

Nice To Haves

Industrial fire protection, construction or complex mechanical systems experience is highly valued, but not required.
MS Project and Gantt Charts experience is preferred.
PMP, NICET, or PE (Fire Protection) certification are a greatly preferred but not required.

Responsibilities

Lead all phases of the fire protection project from initiation through turnover.
Coordinate multidisciplinary teams including engineering, procurement, construction, commissioning, and subcontractors.
Develop and maintain the project execution plan, schedule, risk register, and deliverables.
Ensure adherence to industry codes (e.g., NFPA), client standards, and company procedures.
Maintain full understanding of the cost-plus contract including reimbursable categories, fee structure, markups, and documentation requirements.
Ensure daily tracking of labor, materials, equipment, and subcontractor costs.
Approve time sheets, purchase requests, subcontractor invoices, and cost allocations.
Collaborate with the Project Accountant to prepare accurate, audit-ready billing packages.
Maintain accurate forecasting of cost-to-complete, cash flow, and potential budget exposure.
Review weekly job-cost reports, procurement logs, and change impact analysis.
Identify and mitigate cost overruns or scope gaps early.
Track allowances, contingencies, alternates, and owner-directed scope adjustments.
Build and maintain the master project schedule (engineering, procurement, fabrication, installation, testing).
Coordinate with construction and subcontractors to maintain sequence and critical path.
Communicate schedule risks and mitigation strategies to stakeholders and the client.
Ensure alignment between cost reporting and schedule progress.
Participate with Program Director as the point of contact for the client.
Lead progress meetings, financial reviews, schedule updates, and milestone reporting.
Provide timely updates on cost impacts, delays, scope changes, and risk items.
Maintain clear and transparent communication consistent with cost-plus project expectations.
Review and approve requisitions, purchase orders, and subcontracts.
Manage subcontractor performance, coordination, change orders, and progress billing.
Ensure procurement activities align with cost-plus documentation and traceability requirements.
Resolve field conflicts and support construction with technical and logistical decisions.
Lead internal and client approval processes for change orders.
Validate cost impacts with Project Accountant and Procurement before submission.
Ensure all changes are properly documented, priced, and incorporated into schedule and cost forecasts.
Enforce all safety requirements and ensure contractors comply with site safety programs.
Oversee inspection and testing (e.g., hydrostatic tests, acceptance tests, alarms, pumps).
Ensure project deliverables meet NFPA standards and client specifications.
Support commissioning and turnover documentation.
Maintain accurate project logs including RFI register, submittals, meeting minutes, and action lists.
Review and approve engineering and construction documentation.
Ensure the project file is audit-ready for cost-plus compliance.
Oversee preparation of closeout packages, as-builts, O&M manuals, and training materials.