Fire Equipment Bid Administrator

W S DARLEY & CO•Itasca, IL

15h•Onsite

About The Position

W.S. Darley & Co. (Itasca, IL) is seeking a talented, customer focused Bid Administrator in our Fire Equipment Division to support sales growth of firefighting equipment. This role plays a critical part in supporting state and municipal bid opportunities, serving as a primary resource for the preparation, coordination, and execution of public sector proposals. In addition to providing product and service information, including pricing/quotations, delivery timelines, order entry, expediting, and customer service, this position is heavily involved in ensuring accurate, timely, and compliant responses to government bid requests. Our Inside Sales Fire Equipment team is responsible for maintaining and growing current customer accounts, while also partnering with the outside sales team to develop new business opportunities. This position will have a strong emphasis on expanding state and local government market share through competitive bidding. About W.S. Darley & Co: Founded in 1908, W.S. Darley & Co. (Darley) remains a family owned and operated business, supplying the highest quality equipment solutions to its military and first responder customers. With origins in the equipment distribution and Midwest manufacturing, Darley offers a family of leading innovate emergency equipment brands and innovative solutions. Darley prides itself on delivering the highest quality solutions and services from its corporate headquarters in Itasca, IL and its’ ISO 9001:2015 certified manufacturing operations in Chippewa Falls, WI and Janesville, IA.

Requirements

Clear communication skills (verbal and written)
Interpersonal skills
Attention to detail and accuracy
Problem analysis and problem- solving
Effective listening skills
Proficiency in Microsoft Office Suite products

Nice To Haves

Associate degree from an accredited institution
Fire Service experience a bonus
Bilingual is a bonus
Experience in a sales support role, Inside Sales or Direct Sales preferably in a Business-to-Business relationship driven role.

Responsibilities

Lead and support the preparation, coordination, and submission of state and municipal bids, RFQs, and RFPs
Review bid specifications and ensure all submissions are accurate, complete, and compliant with requirements
Collaborate with sales, product, and operations teams to develop competitive and strategic bid responses
Manage timelines and documentation associated with public sector bidding processes
The ability to call, connect, and interact with current and potential customers
Able to multitask, prioritize, and manage time efficiently in a deadline-driven environment
Ability to work independently or as an active member of a team
Possesses an energetic, outgoing, and friendly demeanor
Duty to respond to customers promptly and accurately
Ability to answer customer questions and resolve customer issues
Provide pricing, product, delivery information, and order entry
Manage customer accounts, including key public sector and government clients
Follow up on customer interactions, including bid-related communications and award outcomes