Fire Alarm Project Coordinator

Symons Fire Protection, Inc.•San Diego, CA

1d•$25 - $30•Onsite

About The Position

As a Fire Alarm Project Coordinator, you will support the Project Managers and Fire Alarm Division Manager with project coordination, scheduling, permitting, documentation, monitoring setup, and administrative tasks. You will work closely with field technicians, project managers, customers, jurisdictions, accounting, and estimating to help ensure projects are completed accurately, efficiently, and on schedule.

Requirements

Associate degree from a college or university preferred; or one to two years of related experience and/or training; or an equivalent combination of education and experience.
Previous experience in fire alarm, fire protection, construction, project coordination, permitting, or a related field is preferred.
Experience with project coordination, scheduling, permitting, or administrative support is a plus.
Strong oral and written communication skills.
Excellent organizational and collaboration skills.
Strong attention to detail and follow-through.
Ability to effectively manage multiple projects and priorities.
Strong problem-solving and negotiation skills.
Ethical decision-making and professional judgment.
Ability to work independently while functioning effectively as part of a team.
Reliable, competitive, motivated, and team-oriented.
Proficiency with computers and the ability to learn company-specific software and systems.
Ability to communicate professionally with customers, contractors, jurisdictions, vendors, and coworkers.
Sitting: Remain seated at a desk and computer workstation for extended periods.
Handling: Work with documents, files, computer equipment, and other materials.
Lifting: Raise or lower paperwork and miscellaneous materials.
Reaching: Extend hands and arms in various directions.
Vision: Read computer screens, paperwork, and other documents.
Stooping: Bend the body downward and forward as required.
Standing: Remain standing as necessary to perform job duties.
Talking & Hearing: Communicate effectively by telephone and in person.
Walking: Move throughout the office and other locations as required.
Computer Use: Perform repetitive hand and finger movements associated with keyboard and mouse use.
Candidates must be able to reliably report to the office as required.
Reliable and predictable attendance is an essential function of this position.

Nice To Haves

Previous experience in fire alarm, fire protection, construction, project coordination, permitting, or a related field is preferred.
Experience with project coordination, scheduling, permitting, or administrative support is a plus.

Responsibilities

Input required project information and set up accounts in Stages and AvantGuard.
Set up Telguard accounts and maintain accurate monitoring information.
Set up monitoring agreements and update monitoring account records in coordination with Accounting.
Assist with project change orders and related documentation.
Support Project Managers and the Fire Alarm Division Manager with daily project needs.
Schedule inspections for field crews through Accela and other required jurisdictional systems.
Coordinate inspection requirements with jurisdictions, field personnel, and project managers.
Track inspection status and follow up as needed to help keep projects moving.
Coordinate complete plan submittal packages, including scanning, uploading, applications, fees, and supporting documentation.
Load and maintain project files in BT and other company systems.
Prepare submittal booklets and coordinate required plan-check and CO fees.
Follow up with jurisdictions regarding plan review, corrections, approvals, and outstanding requirements.
Coordinate corrections and resubmittals through final approval.
Prepare and coordinate project closeout documentation.
Assist with Records of Completion and warranty letters.
Ensure required project documents are complete, accurate, and properly filed.
Develop familiarity with fire alarm estimating processes and software.
Work alongside the Estimating Department to learn project estimating procedures.
Assist with estimating-related tasks as assigned.
Communicate professionally with Project Managers, field crews, customers, jurisdictions, accounting, estimating, and other team members.
Maintain accurate and timely project information.
Follow up on outstanding tasks and communicate project status, issues, and requirements.
Work collaboratively to resolve project and administrative issues.
Maintain reliable and predictable attendance.
Arrive at work and scheduled meetings on time and prepared.
Manage multiple priorities while meeting established deadlines.
Demonstrate professionalism, accountability, reliability, and a strong work ethic.
Perform other duties and responsibilities as assigned.
Duties and responsibilities may be changed at any time based on business needs.

Benefits

401(k) with company matching
Medical, Dental, Vision, Life, and AD&D Insurance
FREE Employee Only premium for SIMNSA and Kaiser Permanente Bronze Base medical plans
Vacation, Holidays, Birthday Holiday, and Sick Pay
Discretionary Bonus Program
Training and professional development opportunities
Career advancement opportunities
Company celebrations and events
Employee Referral Program
FREE Employee Assistance Plan (EAP)
FREE onsite gym
FREE premium coffee and snacks