Fire Administrator

Township of Pine•Wexford, PA

1d•Onsite

About The Position

The Fire Administrator provides professional administrative and operational support to the Wexford Volunteer Fire Company (WVFC), working closely with Township staff, WVFC leadership, volunteer members, and community stakeholders. This role ensures efficient coordination of daily administrative operations, allowing WVFC members to focus on emergency response and public service. Key responsibilities include managing records and documentation, supporting financial and purchasing processes, coordinating meetings and communications, maintaining training and membership records, assisting with volunteer member recruitment and onboarding, and supporting grant applications and compliance. The Fire Administrator also helps ensure all processes meet applicable policies, regulations, and reporting requirements. This position serves as a primary point of contact for internal and external stakeholders, requiring strong organizational skills, attention to detail, and excellent communication. The ideal candidate is proficient with office systems, experienced in administrative and financial coordination, and able to manage multiple priorities in a fast-paced, public safety environment.

Requirements

Associate degree in a related emergency services field (Fire Science, Emergency Management, EMS Management) and a minimum of one (1) year of experience in a public organization or a volunteer fire department, or related contractor services, including working within the public process of grant processing and requirements associated with a volunteer fire company.
Firefighter I Pro Board Certification, required.
Emergency Vehicle Operator Training Certificate, required.
Pennsylvania Department of Health Basic Vehicle Rescue or NFPA 1006 Common Passenger Vehicle Rescue Technician Pro Board Certification, required.
Completion of NIMS 100, 200, 700, and 800, required.
Fire Instructor I, required.
Valid driver's license with the ability to be insured under Township insurance requirements.

Nice To Haves

Bachelor's degree in Business, Finance, or Marketing and a minimum of one (1) year of experience in a public organization or a volunteer fire department, or related contractor services, including working within the public process of grant processing and requirements associated with a volunteer fire company.
Ability to obtain Firefighter II Pro Board Certification within one (1) year.
Ability to obtain NIMS 300 and 400 within two (2) years.
Ability to obtain Fire Instructor II within one (1) year.
Nationally Registered Emergency Medical Technician, preferred.

Responsibilities

Managing records and documentation
Supporting financial and purchasing processes
Coordinating meetings and communications
Maintaining training and membership records
Assisting with volunteer member recruitment and onboarding
Supporting grant applications and compliance
Ensuring all processes meet applicable policies, regulations, and reporting requirements
Serving as a primary point of contact for internal and external stakeholders