Fire Administrative Support Technician

City of Flint • Fire Department-City of Flint, MI

3d • Onsite

About The Position

Assists an executive with the administrative functions of the Fire Department office; acts as department liaison with other departmental officials and the general public; performs complex and varied clerical and semi-technical functions requiring a high degree of decision; performs related work as required.

Requirements

• Four (4) years experience in the performance of responsible and difficult clerical work, preferably including some supervisory responsibility.
• Thorough knowledge of office practices and procedures and of Business English and arithmetic.
• Knowledge and skill in the use of microcomputers and office automation software.
• Ability to type fifty (50) net words per minute.
• Ability to carry out routine administrative and supervisory detail, independently.
• Ability to maintain and keep involved clerical records and to prepare accurate reports and tabulations from such records.
• Ability to establish and maintain effective relations with fellow workers, outside agency personnel, and the general public.
• Verification of eligibility to work in the United States, in accordance with applicable laws, civil service rules, and collective bargaining agreements.

Nice To Haves

• Some supervisory responsibility

Responsibilities

• Maintains administrative records and reports for the Flint Fire Department, such as the preparation and computation of payroll, personnel, clinic records, and hand reader time clock reports, preparation of contracts, processes all financial records such as purchase orders, requisitions, receivers, resolutions and recommendations for proposal.
• Completes payroll in the absence of the Fire Administrative Clerk.
• Using a micro-computer, composes and types a variety of correspondence, reports, manuals, and other documents, applying a knowledge of departmental operations and regulations for the Fire Service; conducts ordinary correspondence without review.
• May use database, spreadsheet, or other software to create files and records.
• Uses the City's office automation network to create, maintain, and file a variety of documents, schedule events, and communicate electronically with other network users.
• Reads and summarizes reports to facilitate review by department head, gathers and organizes information and statistics on specific topics, and may prepare an analysis of findings.
• Assists in the preparation of the annual budget for the Fire Department and may maintain control of expenditures, such as contacting vendors and processing petty cash claims.
• Receives and interviews visitors, makes appointments and arranges meetings; opens, reads and distributes incoming mail; assembles pertinent files and materials relevant to reply; maintains confidential files.
• Performs miscellaneous clerical work, such as developing forms, requisitioning supplies and operating various office machines.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed