Financial Support Coordinator (Administrative Support Coordinator II)

California State University System•Fullerton, CA

41d

About The Position

Capital Programs and Facilities Management (CPFM) is committed to planning, developing, and maintaining a safe, sustainable, and high-quality learning and working environment for the campus community. Facilities Management provides oversight of university resources and assets and is responsible for the development of the University's facilities including land use planning, capital improvement, project development, construction, as well as facilities operations and maintenance including custodial services, landscape services, building trade services, mechanical and electrical, and recycling services. We seek an exceptional individual to join our Financial Operations team as the Financial Support Coordinator (Administrative Support Coordinator II). The ideal candidate in this role should have a positive attitude and an active, energetic mind characterized by highly ethical practices and a commitment to inclusivity, openness, flexibility, integrity, and kindness. Under the direction of the department Finance Manager and general guidance of the Capital Analyst, the Financial Support Coordinator is responsible for the administration and technical support of complex financial, budget and accounting functions in connection with capital funds. This position supports the daily financial operations of the university's capital outlay program including all budgeting, accounting, and reporting systems associated with assigned projects. Ability to coordinate and collaborate with project managers, directors, consultants, vendors, and staff on various financial assignments that require accountability for own work results. Performs technical duties and uses independent judgment to make decisions, interpret and apply a wide range of policies and procedures in accordance with Contracts and Procurement, Accounts Payable, Accounting Services and Financial Reporting, and Resource Planning and Budget Office. Requires initiative, attention to detail, and organization while completing a wide range of specialized technical and administrative duties that require knowledge of financial record-keeping, mathematical and general office methods to support and analyze the day-to-day financial and contractual operations of Capital Programs and Facilities Management. Other duties as assigned.

Requirements

High School diploma or the equivalent and five years of progressively responsible experience in general office, clerical or secretarial work or the equivalent
Comprehensive and detailed knowledge of applicable university infrastructure, policies, and procedures
Thorough mastery of English grammar, punctuation, and spelling
Expertise in using office software packages, technology, and systems
Ability to independently handle multiple work unit priorities and projects
Ability to independently interpret and apply policies and procedures and use judgment and discretion to act when precedents do not exist
Ability to troubleshoot most office administration problems and respond to all inquiries and requests related to work area
Ability to understand problems from a broad perspective and anticipate the impact of office administration problems and solutions on other areas
Ability to analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions
Ability to perform business math, analyze budgetary data, and make accurate projections requiring some inference
Ability to effectively write and present own reports
Ability to effectively handle interpersonal interactions at all levels including highly sensitive interpersonal situations
Ability to use negotiation and persuasion skills to achieve results and expedite projects
A valid California driver's license
A background check (including a criminal records check) must be completed satisfactorily and is required for employment

Nice To Haves

Bachelor's degree from an accredited four-year college or university in Finance, Accounting, Business Administration, or related field or one year of clerical accounting or financial recordkeeping experience
Experience in the CSU
Experience with procedures and regulations of CSU capital construction management
Working knowledge of PeopleSoft Finance or similar financial system
Working knowledge of computerized maintenance management system (CMMS) System

Responsibilities

administration and technical support of complex financial, budget and accounting functions in connection with capital funds
supports the daily financial operations of the university's capital outlay program including all budgeting, accounting, and reporting systems associated with assigned projects
coordinate and collaborate with project managers, directors, consultants, vendors, and staff on various financial assignments that require accountability for own work results
Performs technical duties and uses independent judgment to make decisions, interpret and apply a wide range of policies and procedures in accordance with Contracts and Procurement, Accounts Payable, Accounting Services and Financial Reporting, and Resource Planning and Budget Office
completing a wide range of specialized technical and administrative duties that require knowledge of financial record-keeping, mathematical and general office methods to support and analyze the day-to-day financial and contractual operations of Capital Programs and Facilities Management
Other duties as assigned

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