Administrative Support Coordinator II

CSU Careers•San Diego, CA

8d•Onsite

About The Position

SDSU is seeking a detail-driven, proactive, and service-oriented Administrative Support Coordinator II to join the School of Speech, Language, and Hearing Sciences (SLHS). This role is the administrative backbone of a vibrant academic and clinical community—supporting faculty, students, and programs that make a real impact across San Diego and beyond. What you’ll do: Coordinate semester class schedules, curriculum updates, room assignments, and faculty workload tracking. Process a wide range of appointments and contracts across university systems and support onboarding for new hires. Manage operational and instructional budgets, reconcile accounts, process reimbursements and travel, oversee student payroll, and handle procurement and purchasing needs. Support the on-campus Speech-Language and Audiology Clinics with facilities access, equipment documentation, and safety-related processes. Facilitate Retirement, Tenure, and Promotions (RTP) and evaluation processes, maintain personnel files, and manage Interfolio cases. Serve as the primary point of contact for faculty, staff, students, and external partners while providing administrative support to School leadership and program directors. Why Join SDSU? Contribute to meaningful academic and clinical programs that serve students and the San Diego community. Work with a collaborative, mission-driven team that values service, learning, and inclusion. Enjoy excellent CSU benefits, professional growth opportunities, and a supportive campus environment. Position Information Full-time, benefits eligible, permanent/probationary position. Position is designated non-exempt under FLSA and is eligible for overtime compensation. Standard SDSU work hours are Monday – Friday, 8:30 a.m. to 4:30 p.m., but may vary based on operational needs. The individual hired into this role will work on campus at SDSU in San Diego. Department Summary The School of Speech, Language, and Hearing Sciences is located in the College of Health and Human Services. The College consists of six schools: School of Speech, Language, and Hearing Sciences, School of Nursing, School of Public Health, School of Social Work, School of Physical Therapy and School of Exercise and Nutritional Sciences. The School of Speech, Language, and Hearing Sciences offers an undergraduate degree in Speech, Language, and Hearing Sciences, an M.A. in Speech-Language Pathology, and in partnership with UCSD, a doctorate of Audiology (Au.D.) and a Ph.D. in Language and Communicative Disorders. The school is extensively involved in local, state, and national human service issues through faculty research and community intervention programs. The School of Speech, Language, and Hearing Sciences, in addition to maintaining accredited professional programs in the areas of Speech-Language Pathology and Audiology, the School also maintains a separate Speech-Language and Audiology Clinics on-campus which provide clinical services to the SDSU community, general San Diego area, and a facility for graduate and doctoral students to receive their clinical training. For more information regarding the School of Speech, Language, and Hearing Sciences, click here . Education and Experience Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience.

Requirements

Proficiency with MS Office, including Word and Excel
Ability to work independently and within a team setting
Strong verbal and written communication skills.
Purchasing and/or budget experience
Prior experience in an academic setting, research laboratory, medical facility, or other complex public or commercial organization.
Familiarity with campus software systems.
Experience with the development of complex schedules.
Experience in a collective bargaining environment.

Responsibilities

Coordinate semester class schedules, curriculum updates, room assignments, and faculty workload tracking.
Process a wide range of appointments and contracts across university systems and support onboarding for new hires.
Manage operational and instructional budgets, reconcile accounts, process reimbursements and travel, oversee student payroll, and handle procurement and purchasing needs.
Support the on-campus Speech-Language and Audiology Clinics with facilities access, equipment documentation, and safety-related processes.
Facilitate Retirement, Tenure, and Promotions (RTP) and evaluation processes, maintain personnel files, and manage Interfolio cases.
Serve as the primary point of contact for faculty, staff, students, and external partners while providing administrative support to School leadership and program directors.

Benefits

Generous Time Off : 15 paid holidays, vacation, and sick leave.
Retirement : CalPERS pension plan with retiree healthcare, and reciprocal agreements with other California public retirement systems, including the UC.
Health Coverage : Medical, dental, and vision options at low or no cost.
Education Support : CSU tuition fee waiver for employees and eligible dependents.
Optional Offerings : FlexCash, life and disability insurance, legal and pet plans.
Campus & Community : Access to the library, campus events, employee groups, and volunteer and social activities.

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