Financial Specialist - General Services

Sarasota County Government•Greendale, WI

1d•Onsite

About The Position

Support the General Services Facilities Division by managing purchase orders, invoices, and P-Card activities. This role ensures accuracy, accountability, and adherence to County policies while keeping operations running smoothly. The position involves utilizing systems like Finance Enterprise and OnBase for tracking and reporting, initiating purchase requisitions, managing change orders, and processing final payments. It also includes performing financial functions with strong internal controls, applying knowledge of contracts and procurement documents to verify vendor invoicing, and reconciling payments. As the P-Card Coordinator, you will ensure P-Card transactions comply with County policies, manage P-Card activities, and prepare monthly reports. Administrative duties include tracking and uploading certificates of insurance and coordinating the purchase and rental of uniforms.

Requirements

A High School Diploma or its equivalent
Two (2) to five (5) years of clerical, secretarial, and computer experience
OR A college degree in Business from accredited college or university AND one year of clerical, administrative, and computer experience with some executive exposure
A valid Florida driver’s license at the time of hire
Subject to Passing Substance Screening: This position is subject to passing a pre-employment substance screening. An applicant who fails to pass a required drug screening test shall be disqualified from employment in any class for five (5) years.

Nice To Haves

Proficient with a variety of software applications: Word, Excel, PowerPoint, SharePoint, Smartsheet, Microsoft Teams, OnBase, and Outlook

Responsibilities

Utilize systems like Finance Enterprise and OnBase to track purchase orders, invoices, and generate reconciliation reports.
Initiate and process new or revised purchase requisitions in compliance with County procedures.
Maintain and monitor purchase order tracking logs, budgets, and balances; request change orders and manage final payments, including closing out completed purchase orders.
Perform financial functions with strong internal controls, independent judgment, and administrative support.
Apply knowledge of contracts and procurement documents to verify accurate vendor invoicing.
Review, analyze, and authorize invoices, ensuring accuracy before advancing for approval or payment.
Reconcile payments, prevent discrepancies or duplicates, and conduct research with data analysis and reporting.
Ensure P-Card transactions comply with County policies and appropriate purchasing methods.
Manage P-Card activities, including reviewing charges, tracking spending, and running reports.
Verify receipts for accuracy and compliance, and prepare monthly reports for management approval.
Track, request and upload certificates of insurance for contracts.
Coordinate purchase and rental of uniforms for Facilities Division staff.
Provide internal and external customer service through vendor contact.