Tumwater - Financial Specialist 26/27

Tumwater School District•Tumwater, WA

3d•Onsite

About The Position

Responsible for providing high quality support while implementing and maintaining fiscal systems at New Market Skills Center. Responsible for daily completion of assigned projects relating to the school’s mission. The purpose of this position is to ensure consistent fiscal and accounting accuracy on behalf of New Market Skills Center and Tumwater School District.

Requirements

Expert level knowledge of district and department policies, state/federal laws and rules and regulations related to school district finance
Knowledge of school level departmental operations and procedures
Ability to communicate verbally and in writing, in a clear, concise, and patient manner; can effectively interact and adjust language tone and pace as necessary to ensure understanding for a diverse audience
Proficient skills with computer applications, including Microsoft Office, Excel, and Google Suite
Ability to work effectively in a fast-paced environment with frequent interruptions and changing priorities while consistently producing accurate work
Conduct all job responsibilities independently with utmost confidentiality
Ability to prioritize work assignments, showing initiative and meeting rigid deadlines
Ability to lead and direct others’ work as well as be a cooperative team member
Ability to consistently display a positive, solution-focused, and customer service focused attitude
Ability to sit for prolonged periods, understand and carry out oral and written instructions
Significant physical abilities include reaching, handling, digital dexterity; talking and hearing conversation; near and distant visual acuity/visual accommodation
Criminal justice fingerprint clearance

Nice To Haves

High school diploma and post-secondary training or accounting degree preferred
Advanced knowledge of Qmlativ Financial Information Systems, minimum three years’ experience preferred
Advanced data research skills, minimum two years’ experience preferred
Minimum one year of experience preferred

Responsibilities

Manages all accounts payable and receivable using the Qmalative financial database to perform fiscal functions in order to maintain accurate financial records
Manages the school’s InTouch point-of-sale system including the daily end-of-period transactions reporting to the County Treasurer and Tumwater School District’s financial administrator
Maintains the Associated Student Body (ASB) Chart of Accounts, monitoring ASB activity and budget, working closely with the ASB Advisor
Prepares all invoices for the General Fund, ASB, and Private Purpose accounts
Assists the Executive Director with Personal Service Contracts and Instructional Contracts
Submits all invoices to the district for payment
Annual invoicing of consortium districts for service provided, to include capital projects and instruction
Provides front office coverage as needed, including backup phone coverage, welcoming visitors, staff, and students and directing them to appropriate resources, offices, or personnel.
Monitors and adapts to changes in accounting policies and procedures to ensure ongoing compliance with Washington State law
Keep accurate files and records for all grants and contracts
Process requests and maintain files for journal entries and budget transfers
Assists staff with conference registrations to include hotel reservations and travel requests
Conduct monthly audits of all petty cash
Work within the Informed K12 system for paperless data transactions
Work closely with business partners, vendors, and other agencies
Maintain superior ethical standards and confidentiality throughout all duties
Protect the interest of the school and district regarding pilferage, loss, theft or abuse of all assets
Meet inflexible deadlines through varied and irregular work schedule to accommodate the school’s schedule for special events
Attend meetings, workshops, and conferences, as assigned to enhance technical knowledge of database management techniques and methodology
Other duties as assigned by New Market’s Executive Director and/or Director of Student Services