Financial Specialist III

Universities of Wisconsin•Madison, WI

4d•$49,300 - $59,300•Hybrid

About The Position

The duties of this position involve processing a broad range of accounting transactions and providing administrative support functions to the Office of Financial Administration. Most significant among these are the capital project expenditures for the UW System for all UW campuses other than UW-Madison, vendor payments, preparation of many systemwide billings, cost transfers, and maintenance of accounts receivable records. In addition, the position is a contact for all UWSA support staff with respect to transaction processing issues. Such responsibilities require a comprehensive understanding of UW and State policies and procedures. The position also provides training on the use of the Workday Accounting information system, guidance in processing all manner of accounting transactions and assists department personnel in meeting their accounting responsibilities. This position is also responsible for the creation of reports for departments and leadership to support decision making. The position acts under the direction of the UWSA Financial Manager with minimal supervision.

Requirements

Familiarity with policies and procedures related to processing financial transactions
Knowledge of accounts payable, accounts receivable and adjusting journal entries
Knowledge of fund accounting
Knowledge of computer operations including Windows Office Suite and email
Proficiency with Excel and ability to create spreadsheets and reports
Knowledge and experience using online and web-based financial management and accounting systems and databases as well as the ability to query and compile financial data from systems
Effective organizational skills, attention to detail, and the ability to work independently
Effective professional oral, written, and interpersonal communication skills
Ability to make independent judgments and set priorities to meet multiple deadlines
Ability to analyze, interpret and problem solve
Ability to collect, analyze, organize, and report data as required
Ability to create and maintain effective working relationships with diverse groups and individuals including staff, administrators, and outside contacts
Reviews transaction processing internal controls and recommends policies and procedures
Serve as a unit liaison to leadership providing financial advice, recommendations, and financial status updates
Associate degree in business administration, finance, accounting or related field, or 3-5 years of work experience in a similar role

Nice To Haves

Excellent organizational, communication and customer service skills
Intermediate Excel skills
Knowledge of University and State of Wisconsin financial, purchasing and budget policies
Strong analytical and problem-solving skills with the ability to research and resolve issues in a timely manner
Ability to work independently, be self-motivated, and learn and pursue process improvements

Responsibilities

Processing and auditing of accounting transactions, reconciliation of accounts, and monitoring budget to actual reports.
Processes vouchers, invoices, journals, and salary transfers accurately and timely.
Process all deposits accurately and timely as required by State Statute 20.906.
Monitor daily deposit reports to ensure all staff have completed timely processing.
Monitors and reconciles various clearing and departmental accounts, including budget to actual reports, using tools such as Workday.
Trains and assists departmental staff in the use of Workday.
Assist UWSA departmental personnel in the processing of accounting transactions within Workday.
Preparation and processing of Systemwide billings.
Maintain miscellaneous accounts receivable records within the ERP system.
Responsible for running the aging report and ensuring proper collection efforts are completed.
Reconcile credit card, UW Help electronic application process (e-app), and wire transfer receipts.
Preparation of fiscal year end reports and management reports to assist departments and leadership with decision making.
Perform financial management responsibilities related to capital projects for all UW campuses (other than UW-Madison) utilizing the separate Department of Administration ERP system.
Process purchase orders relating to capital project financial activity.
Process invoices for payment relating to capital project financial activity.
Process capital project closeout for all UW campuses (other than UW-Madison).
Actively review and recommend process improvements and automation into current business processes.
Ensure documentation is maintained according to the proper record retention schedules.
Assist with any other internal and external financial reporting as requested by the Financial Manager, System Controller, or Senior Associate Vice President for Finance.
Attends training sessions and educational programs to further develop technology skills, knowledge, and techniques related to the position.
Other duties as assigned.