Financial Services Specialist - Education Center

Olathe Public Schools•Olathe, KS

4d•Onsite

About The Position

This position provides centralized financial services for assigned schools and/or departments, ensuring consistent application of district financial procedures, compliance with regulations, and timely processing of routine financial transactions.

Requirements

High School Diploma required
Minimum of 2-4 years of experience in bookkeeping, finance, or related work
Experience working with financial systems and documentation
Working knowledge of standard bookkeeping practices
Understanding of compliance requirements and internal controls in a public‑sector environment
Strong attention to detail, high degree of accuracy, and organizational skills
Ability to manage multiple priorities and meet deadlines
Effective written and verbal communication skills
Ability to interpret and follow established procedures consistently
Customer‑service orientation with a focus on schools and departments
Ability to collaborate effectively as part of a team
Proficiency with Microsoft Office (Excel, Word, Outlook, etc.)
Ability to self-initiate areas of opportunity, make recommendations for improvement, and follow up as necessary to achieve desired results

Nice To Haves

Experience in K-12 education finance preferred

Responsibilities

Follow documented standard operating procedures for centralized bookkeeping
Process routine financial transactions on behalf of assigned schools and/or departments, including purchase requisitions, purchase orders, invoices, deposits, expense reports, and stipends
Review transactions for completeness, accuracy, and compliance prior to submission
Maintain organized, audit‑ready documentation in accordance with district requirements
Monitor budget balances and review financial transactions
Track open financial transactions, identify discrepancies, and coordinate follow-up actions to maintain accuracy and fiscal accountability
Apply district financial policies, procedures, and internal controls consistently
Ensure compliance with state regulations and audit requirements
Serve as a first‑level compliance check to prevent downstream errors and rework
Serve as a primary point of contact for assigned schools or departments regarding routine financial transactions
Provide clear guidance on financial requirements and timelines
Coordinate with school/department staff while respecting school and department‑level authority and decision‑making
Identify recurring issues or opportunities for clarification and improvement
Work closely with other Business & Finance staff to ensure smooth workflow and issue resolution
Escalate complex or unusual issues appropriately
Perform other duties as assigned