Financial Services Officer
About The Position
Join the Texas Health and Human Services Commission (HHSC) and be part of a team committed to creating a positive impact in the lives of fellow Texans. At HHSC, your contributions matter, and we support you at each stage of your life and work journey. Our comprehensive benefits package includes 100% paid employee health insurance for full-time eligible employees, a defined benefit pension plan, generous time off benefits, numerous opportunities for career advancement and more. Explore more details on the Benefits of Working at HHS webpage. Under the supervision of the Regional Financial Services Manager, the Regional Financial Services Officer assist in the development of regional operating budgets and in the management of all budget expenditures to ensure effective use of funds. Assists in the development and production of monthly budget and statistical reports. Compiles information using bookkeeping skills, CAPPS Financials and Excel to produce financial reports and to summarize financial transactions which impact the regional budget. Assist in the management of regional fiscal functions such as accounts payable and accounts receivable. Assists in the management of the regional online supply ordering system. Serves as the region’s superuser in the purchasing requisition process. Performs advanced administrative work in the area of payment accounting, maintaining files and logs, receiving and responding to inquiries from staff and vendors. Provides technical assistance to program and support staff on the use of funds, fund availability and budget procedures and policies. Provides assistance to vendors, staff and management regarding budget and accounts payable. Plan, assign, and/or supervise the work of others. Works under limited supervision, with considerable latitude for use of initiative and independent judgment.
Requirements
- High School diploma or GED is required.
- Experience using accounting principles and practices.
- Experience using financial automated systems and computers including Microsoft Office Suite.
- Ability to communicate effectively in writing as demonstrated in the application.
- Experience in gathering data and producing statistical reports.
- Valid Class C Texas Driver’s License.
Nice To Haves
- Ability to assist with emergency/disaster situations throughout the state.
- Ability to travel which may include overnight stays.
Responsibilities
- Assists in the management of regional fiscal functions of accounts payable, accounts receivable, and the supply ordering system. Audits purchase vouchers before the approval process is completed, to ensure that purchasing vouchers have appropriate account codes, department ID, invoice number, service date, and amount; and that HHSC payment policies and procedures are followed. Upon request, serves as the Financial Services liaison with other agencies, and regional staff. (40%)
- Develops and maintains reports to assist in the management of regional operating budgets. Runs routine and ad hoc queries, as requested, using CAPPS Financials. Resolves budget issues through professional productive oral and written communication and interfacing with Central Office and regional staff. Monitors budget expenditures accurately to optimize utilization of available funds without over-expenditures. Communicates and provides follow up, as needed, with PCS, to ensure purchase order numbers are assigned. (20%)
- Serves as the region's super-user in the requisition purchasing process for ordering supplies and services. Assist in the management of the cost pool supply ordering system, to include review of the approved cost pool office supply list and update based on information in the TXSmartBuy purchasing system. (20%)
- Provides technical support and assistance to program, Central Office, and management, on the use of funds, funds availability and budget procedures. Provides assistance to vendors, staff and management regarding Accounts Payable. (15%)
- Ensures payment records are organized and maintained for audit purposes, including appropriate documentation for accounts receivable. (5%)
Benefits
- 100% paid employee health insurance for full-time eligible employees
- a defined benefit pension plan
- generous time off benefits
- numerous opportunities for career advancement
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
