Financial Services Manager

Macomb County Government•Macomb County Sheriff - Jail & Administrative Office, MI

1d•$88,591 - $114,585•Onsite

About The Position

Under direction, oversees and performs comprehensive finance, accounting, grant, and budget functions for the Sheriff’s Office, including the development, implementation, and review of departmental budgets, County funds, fiscal accounts, and required financial reports. The position provides direction and supervision to accounting and payroll staff to ensure accurate, timely, and compliant payroll processing and related fiscal activities. Responsibilities include analyzing and resolving budgetary and financial issues, reconciling accounts, preparing statements, journals, ledgers, and financial reports, and maintaining accuracy across all fiscal activities. The role manages all Sheriff’s Office grant funding streams, coordinates complex grant reporting requirements, supports annual audits, and prepares required fiscal documentation for internal and external stakeholders. Work involves interpreting financial data, maintaining departmental accounting systems, ensuring adherence to County financial policies and internal controls, and supporting strategic financial planning for the Sheriff’s Office.

Requirements

Bachelor's degree from an accredited college or university in Business Administration, Accounting, Finance or a related field
Five (5) years of experience working with budgetary reporting, preparation and general accounting procedures in a government setting
Possession of a valid Michigan driver’s license and operable, insured automobile for authorized travel
General accounting principles, procedures, and best practices
Budget management techniques, County budgeting processes, and related policies
Grant reporting procedures, eligibility requirements, and compliance standards
Principles and practices of bookkeeping
Management practices and specialized municipal functions
Various computer programs, applicable software applications, and modern office systems
County policies, procedures, and regulatory requirements
Methods for conducting financial studies, analyzing results, and preparing reports
Organizing, prioritizing, and completing multiple tasks of varying nature
Assigning, monitoring, and reviewing work performed by others
Interpersonal communication skills needed to build effective working relationships
Analyzing information, problem solving, and interpreting financial data
Performing mathematical functions including addition, subtraction, multiplication, division, percentages, and ratios
Time management, planning, and coordinating workflow
Conducting financial analysis, preparing reports, and presenting data clearly
Working effectively with diverse populations
Supervise, direct, and organize the work of accounting and payroll staff
Analyze and evaluate complex financial information to prepare recommendations and reports
Effectively communicate financial and budgetary information in clear, concise written and oral formats
Coordinate with departments to interpret, analyze, and resolve budgetary or financial issues
Make decisions in accordance with applicable laws, regulations, policies, and procedures
Research federal grant expenditure eligibility and ensure compliance
Work independently, meet schedules, and adhere to deadlines with limited supervision
Work professionally under stressful or time sensitive conditions and make responsible decisions appropriate to the scope of the position
Work in an environment which embraces the county’s Dignity Campaign
Effectively speak, write and understand the English language
Understand and carry out oral and/or written instructions
Accurately organize and maintain paper documents and electronic files
Maintain the confidentiality of information and professional boundaries
Work independently

Nice To Haves

Master's degree from an accredited college or university in Business Administration, Accounting, Finance or a related field
Previous management or supervisory experience
Effectively speak, write and understand a language other than English is preferred

Responsibilities

Leads the development of Sheriff’s Office budgets and monitors budget performance throughout the year.
Provides direction for implementing annual budget compliance, amendments, and regulatory changes.
Analyzes and monitors budget progress, identifying and resolving budgetary issues.
Works with Sheriff’s Office administration on budget planning, grant management, and financial strategy.
Prepares materials for budget meetings and participates in presentations.
Oversees and manages all grant budgets and reporting for all Sheriff’s Office grants; including reimbursement requests, verifying overtime entries, creating Enterprise Interface Builders (EIB); contacting local police departments to coordinate and handle their requests, compiling financial reports, reconciling grant fund and cost centers for fiscal year end and annual year end, creating and processing purchase requisitions and invoices.
Downloads parolee detainee report for Michigan Department of Corrections inmates and works with the designated state contact to submit the corresponding monthly invoice.
Completes monthly, quarterly, and annual reports for multiple funding sources.
Processes and completes all required financial reporting, information requests, and documentation related to the county’s annual financial audit and the annual single audit for all grant funds, including maintaining grant workpapers and completing Schedule of Expenditures of Federal Awards (SEFA) questionnaires, compliance documentation and internal control testing.
Creates and posts journal entries relating to deposits as needed.
Reviews and signs vouchers, oversees payroll processing, and monitors increment and evaluation processes.
Updates and maintains departmental salary reports and financial files.
Prepares budget amendments, contract documents, and purchase-related items processed through CivicClerk and/or Smartsheet.
Supervises administrative accounting staff, providing oversight for daily functions, collaboration, workflow, and performance.
Provides guidance and acts as a resource to departmental staff, answering questions and resolving financial issues.
Follows and applies all County Finance Department policies, procedures, and internal control requirements to ensure consistent and compliant financial operations.
Acts as a liaison between the Sheriff’s Office and other Macomb County departments.
Presents financial information to County officials, administrators, external agencies, and community organizations.
Represents the department at local, regional, and state meetings and conferences.
Operates an automobile to perform assigned job functions.
Performs related financial, administrative, and supervisory duties as assigned.