FINANCIAL SERVICES ANALYST - 55010300

State of Florida•TALLAHASSEE, FL

About The Position

This position will audit and process payments using statewide and agency unique accounting systems. This position will review the work of accountant staff for accuracy and provide on-the-spot training as needed. Through cooperation, coordination and collaboration among the OneFDOT team, you will be contributing to a strong and empowering culture of TRREC: Trust, Relationships, Respect, Empowerment, and Communication. FDOT encourages our team members to grow through engagement, empowerment, training, and professional development. Through our agency’s learning management system, you have access to hundreds of computer-based training and instructor-led courses.

Requirements

Microsoft Word and Excel
Contract terminology and statutory regulations
Accounting principles, practices and procedures
An accounts payable system and payment processing
Auditing
Organizing records, handling multiple tasks, and handling interruptions
Follow oral and written instructions
Work in a team environment with shared tasks
Communicate effectively orally and in writing
Deal with internal and external customers in a prompt, professional and courteous manner
Analyze transactions and reconcile accounting records
Record, create and document accounts payable practices into written electronic and professional quality reports and procedures
Create and maintain spreadsheets that track and graph data and produce professional quality reports
Analyze, evaluate and test accounts payable system including making process and system improvement recommendations
Provide on-the-job training on accounts payable auditing, processing and systems
Four years of professional business work experience plus one year of accounting experience.
A bachelor’s degree from an accredited college or university may substitute the required professional work experience in addition to the one year of accounting experience.

Responsibilities

Audit payment documents including utility invoice transmittals, right of way invoices, purchasing card transactions, travel and individual reimbursement vouchers, and MyFlorida MarketPlace (MFMP) for accuracy, completeness, and compliance with Florida Statutes, Florida Administrative Code, directives, policies, procedures, and generally accepted accounting principles.
Audit electronic invoices processed in the MyFlorida MarketPlace (MFMP) system and reconcile each exception line prior to approval.
Monitor outstanding invoices and notify requestors to ensure compliance with Florida Statute 215.422 and resolve any invoice discrepancy identified by the Department of Financial Services.
Audit travel expense reimbursements for compliance with Florida Statue 112.061 and Department guidelines.
Ensure that all necessary documents, approvals, signatures and mission critical documents are obtained.
Provide customer service to internal customers and conduct periodic training on travel guidelines.
Audit and process purchasing card charges daily in compliance with Purchasing Card Procedure 350-030-010-f, by verifying and validating approved transactions for payment in the Bank of America Works system and applying credits against the same account code and category.
Analyzes and monitors vouchers throughout payment process; follows up with correction and timely re-submittal of rejected vouchers from Department of Financial Services (DFS).
Analyze management reports on invoice compliance rates, late or rejected invoices, and interest payments.
Prepares detail analysis of errors by reviewing the transaction and/or follow up discussions with the audit staff and the Comptroller’s Office.
Reconciles discrepancies between payments recorded in the Department’s records and the Department of Financial Service’s records and process required adjustments.
Analyzes carry forward encumbrances quarterly.
Assist with the planning and processing of fiscal year end transactions, and other year-end activities, including the analysis of errors noted and correctives actions.
Processes canceled checks, budget restorations, and requests for duplicate payments.
Coordinates with payment auditors to ensure that vendor invoices are processed timely and in compliance with established policies and Florida Statutes.
Review and interpret procedural questions/issues relating to the payment of invoices with district and central office personnel, and the State Comptroller’s Office.
Develops internal controls to ensure compliance with audit and inspection reports.
Reconcile the Florida Accounting Information Resource (FLAIR) payment voucher schedules to the pending vendor invoices.
Identify the sampled vouchers required for auditing by the Department of Financial Services (DFS) and prepare voucher schedules and supporting documentation for submission to DFS.
Research and resolve payment inquiries from vendors and employees; effectively communicate results to requestors by email as well as by telephone; identify recurring issues and report statistical results to management.
Process all standard and electronic mail for Financial Services which includes date stamping of all invoices and other documents received.
Analyze payment documents to determine transaction date as defined by Section 215.422 F.S.
Sort invoices in accordance with office requirements and stage them in the unpaid invoice file.
Prepare voucher schedules for permanent record retention in accordance with Department of State and Department of Transportation policies.
Scan, index and convert payment documents to required electronic format for storage and retrieval.
Maintain files in a current and accurate condition.
Archive prior year files and maintain record retention documents in accordance with procedure.
Respond to requests for voucher information from internal and external auditors and to comply with public information laws.