FINANCIAL SERVICES ACCOUNTANT - 55011635

State of Florida•Bartow, FL

1d•$41,966 - $54,309•Onsite

About The Position

This position will perform professional accounting work that requires auditing, accounting, and computer skills for processing invoices for payment. The main responsibilities include invoice intake, auditing both contracts and non-contract invoices, as well as performing essential vouchering functions. This position is vital to ensure that we fulfill the agency's mission. Through cooperation, coordination and collaboration among the OneFDOT team, you will be contributing to a strong and empowering culture of TRREC: Trust, Relationships, Respect, Empowerment, and Communication. FDOT encourages our team members to grow through engagement, empowerment, training, and professional development. Through our agency’s learning management system, you have access to hundreds of computer-based training and instructor-led courses.

Requirements

Accounting principles, practices and procedures
Accounts payable system and payment processing
Microsoft Word and Excel
Performing work that requires a high level of attention to detail
Auditing
Organize and file materials
Research unidentifiable invoices/documents
Follow oral and written instructions
Establish and maintain working relationships with customers
Work in a team environment with shared tasks
Work independently and prioritize work assignments to meet deadlines
Communicate effectively orally and in writing
Responding and adhering to the provisions and requirements of Section 215.422, Florida Statutes (FS), related to State Comptroller's rules and Department of Transportation (DOT) invoice processing and warrant distribution.
Employee will be required to be responsive to emergency situations within a very short timeframe and serve on the Transportation Emergency Management Team.
A high school diploma or its equivalent and one year of professional business work experience.
An associate degree or higher from an accredited college or university may substitute for the required work experience.

Responsibilities

Prepare voucher schedules for permanent record retention in accordance with Department of State and Department of Transportation policies.
Scan, index and convert payment documents to required electronic format for storage and retrieval.
Maintain files in a current and accurate condition.
Archive prior year files and maintain record retention documents in accordance with procedure.
Respond to requests for voucher information from internal and external auditors and to comply with public information laws.
Process all standard and electronic mail for Financial Services which includes date stamping of all invoices and other documents received.
Analyze payment documents to determine transaction date as defined by Section 215.422 F.S.
Sort invoices in accordance with office requirements and stage them in the unpaid invoice file.
Reconcile the Florida Accounting Information Resource (FLAIR) payment voucher schedules to the pending vendor invoices.
Identify the sampled vouchers required for auditing by the Department of Financial Services (DFS) and prepare voucher schedules and supporting documentation for submission to DFS.
Audit travel expense reimbursements for compliance with Florida Statue 112.061 and Department guidelines.
Ensure that all necessary documents, approvals, signatures and mission critical documents are obtained.
Provide customer service to internal customers and conduct periodic training on travel guidelines.
Audit payment documents including utility invoice transmittals, right of way invoices, purchasing card transactions, travel and individual reimbursement vouchers, and MyFlorida MarketPlace (MFMP) for accuracy, completeness, and compliance with Florida Statutes, Florida Administrative Code, directives, policies, procedures, and generally accepted accounting principles.
Secure, transmit and deposit receipts to the Cashier’s Office using the Receipt Processing System (RPS) and according to departmental guidelines.
Review the monthly Outstanding Warrant Report and analyze warrant status to ensure department funds are not transferred to the Department of Financial Services Unclaimed Property.
Contact the affected office and follow up on outstanding warrants, if necessary.
Generate and review the monthly Duplicate Payment Report for possible duplicate payments.
Contact the project manager to advise of any duplicate payment and to request refund from vendor.