Financial Service Administrative Assistant

Kinghorn Law • Tucson, AZ

31d • $20 - $24 • Onsite

About The Position

We're looking for a Financial Service Administrative Assistant who will provide dependable, timely support, helping ensure tasks are completed accurately and efficiently. You will be an integral part of a team, offering flexible support as business needs evolve. A willingness to help, adapt, and work alongside others is key to making a meaningful impact in this role.

Requirements

• Strong organizational skills with the ability to manage multiple tasks efficiently.
• High level of professionalism with excellent interpersonal and communication skills (both written and verbal).
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and data entry tools.
• Strong attention to detail and accuracy in data entry and record-keeping.
• Ability to work independently and as part of a team.

Nice To Haves

• Bilingual (Spanish) candidate preferred.

Responsibilities

• Input, update, and maintain accurate records in the firm's databases and software.
• Scan, file, and organize documents in both digital and physical formats.
• Monitor calendar events, send confirmation emails, prepare documentation for client appointments.
• Provide general administrative assistance across departments, including phone backup, calling leads to schedule appointments, and staffing public educational workshops.
• Complete miscellaneous tasks as assigned to support operational goals and client service.
• Other tasks assigned by supervisor, Investor Coaches, Leadership, or attorneys.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed