Financial Project Assistant

Arcadis•Clifton Park, NY

20d•$27 - $32•Hybrid

About The Position

Arcadis is seeking a Project Assistant to join their team in supporting project administration work for multiple project managers and operations in the NY Area. The role involves regular interaction with Project Controllers and the Finance Manager regarding contracts and project-specific financials and metrics. This is a hybrid position, requiring the candidate to be able to come into the Clifton Park office as needed, and to work locally with project managers and teams. The position offers an opportunity for a self-motivated individual to work on project-specific tasks such as tracking project progress, preparing reports on contracts for management, monitoring project budgets, and distributing routine correspondence for multiple projects simultaneously.

Requirements

Associate or Bachelor degree in Accounting, Finance, Business Administration, or related field or equivalent experience
3+ years of experience
Strong interpersonal and communication skills
High level of proficiency in Microsoft Word, PowerPoint, Outlook, and Excel
Highly motivated and demonstrate a drive to pursue continual innovative improvements in processes
Exceptional time management and organizational abilities
Capability to work effectively under time constraints, prioritize tasks, and manage multiple projects and responsibilities simultaneously
Excellent analytical skills with a keen attention to detail

Nice To Haves

Previous experience with client billing procedures, particularly State Agencies (NYSDEC, NYSOGS, NYSEFC, NYSOPRHP, NYPA, NYSERDA, etc.)
Experience/Knowledge with Oracle (or other online database)
Ability to work under time constraints to accomplish goals and objectives, handle multiple projects for several project managers simultaneously.

Responsibilities

Work closely with project managers to ensure client invoices are prepared monthly and sent each month for all of the projects you are responsible for within the NYS Area and participate on monthly project reviews with Finance Managers and Project Managers.
Provide and analyze financial project metric reports for project managers (Project Revenue, profitability, accounts receivable etc.).
Coordinate with subcontractors on billing requirements and prepare documents associated with client billing related to client contracts.
Setting up projects in Oracle and tracking and monitoring project schedules and budgets as the primary support for our project managers relative to project and financial management.
Verify invoices comply with contract terms.
Prepare sophisticated reports and spreadsheets, conducting a high level of quality control of documents following the guidelines associated with billing large municipal clients.