Financial Operations Specialist

Career Hub•Capon Bridge, WV

About The Position

We are looking for a highly organized and detail-oriented Financial Operations Specialist to join our finance team. In this role, you will act as a key link between Accounting, Treasury, and the wider business. Your primary focus will be to ensure smooth cash flow operations, manage intragroup invoicing, and maintain strict discipline across contract registers and critical payments.

Requirements

1–3 years of experience in Finance, Treasury, Accounting, or a related administrative role.
Solid understanding of Cash Flow principles and payment calendars.
High attention to detail, especially when working with limits, payment details, and reconciliations.
Proficiency in Excel / Google Sheets (comfortable managing data sets and registers).
Excellent communication and follow-up skills; ability to politely but persistently push processes forward.

Responsibilities

Update cash flow plans weekly based on the approved monthly budget. Participate in selecting optimal payment points and planning financial flows.
Maintain regular communication with the Treasury department regarding the status of payment applications. Promptly resolve any delays. Update and maintain the register of unpaid obligations to non-residents.
Request invoices from the Accounting team according to the approved schedule. Verify payment details, manage issuance dates, and track payment statuses. Ensure all invoice amounts strictly comply with agreed limits.
Monitor contract validity periods, track financial terms, and initiate timely renewals. Monitor and track remaining balances under fixed-amount contracts based on issued invoices.
Systematically follow up and send reminders to responsible parties to ensure the timely settlement of critical payments.
Prepare necessary supporting documentation and coordinate approval processes (e.g., contract execution and signing).
Proactively participate in the automation of internal financial processes. Provide actionable suggestions for improving templates, registers, and overall financial workflows.