Financial Operations Senior Coordinator

The Ohio State University • Columbus, OH

6d • $19 - $25 • Onsite

About The Position

The Department of Spanish and Portuguese, the Department of French and Italian, and the Center for Languages, Literatures and Cultures within the College of Arts and Sciences, seeks a Financial Operations Senior Coordinator to join our team. This position provides support for the business operations for three departments located in Hagerty Hall: the Department of Spanish and Portuguese, the Department of French and Italian, and the Center for Languages, Literatures and Cultures. The Financial Operations Senior Coordinator processes high-volume financial transactions efficiently and accurately, including travel requests, expense reimbursements, payment requests, and procurement of goods and services. This role uses Workday systems to initiate procurement, financial and travel requests, expense reports, review data, and generate reports. They serve as Procurement Card Manager – responsible to control & monitor the three departmental PCards. They manage Procurement card transactions within Workday and ensure compliance with financial policies and procedures. This role acts as Equipment Coordinator, managing fixed asset acquisition, disposal, and inventory coordination. Serves as the Cost Center Asset Tracking Specialist (CCATS) for three departments, submitting the completed Annual Physical Custody Report (APCR) of capital assets by the designated deadline. They function as an initial point of contact for all guests (including international) who are traveling for the departments, securing required documents and travel arrangements. This role liaises with university offices, including Accounts Payable, Purchasing, Travel, and Accounting. They prepare bank deposits and enter journal transactions into the general ledger system as needed. This position researches and resolves financial transaction and business travel issues using diplomacy and tact and provide support to faculty, students, and department leadership. The Financial Operations Senior Coordinator advises faculty and staff on procurement/travel/expense policies, ensuring timeliness and adherence to compliance guidelines. They assist Business Operations Manager as needed with reconciliations and scholarship disbursements. They collaborate with administrative services staff in Hagerty Hall and the College of Arts and Sciences to follow best practices and standard procedures.

Requirements

• High School diploma or GED
• Two (2) years’ experience with fiscal, procurement, and travel functions required.
• Strong working knowledge OSU fiscal, travel and procurement policies.
• Proficient in Workday, MS Office Products, DocuSign, and other platforms.
• Skills: strong communication, organizational, analytical, problem-solving, attention to detail, and capacity for teamwork

Nice To Haves

• Bachelor's Level Degree or equivalent combination of education and experience with a Major in business administration

Responsibilities

• Processes high-volume financial transactions efficiently and accurately, including travel requests, expense reimbursements, payment requests, and procurement of goods and services.
• Uses Workday systems to initiate procurement, financial and travel requests, expense reports, review data, and generate reports.
• Serves as Procurement Card Manager – responsible to control & monitor the three departmental PCards.
• Manages Procurement card transactions within Workday and ensure compliance with financial policies and procedures.
• Acts as Equipment Coordinator, managing fixed asset acquisition, disposal, and inventory coordination.
• Serves as the Cost Center Asset Tracking Specialist (CCATS) for three departments, submitting the completed Annual Physical Custody Report (APCR) of capital assets by the designated deadline.
• Functions as an initial point of contact for all guests (including international) who are traveling for the departments, securing required documents and travel arrangements.
• Liaises with university offices, including Accounts Payable, Purchasing, Travel, and Accounting.
• Prepares bank deposits and enter journal transactions into the general ledger system as needed.
• Researches and resolves financial transaction and business travel issues using diplomacy and tact and provide support to faculty, students, and department leadership.
• Advises faculty and staff on procurement/travel/expense policies, ensuring timeliness and adherence to compliance guidelines.
• Assists Business Operations Manager as needed with reconciliations and scholarship disbursements.
• Collaborates with administrative services staff in Hagerty Hall and the College of Arts and Sciences to follow best practices and standard procedures.

Benefits

• Eligible Ohio State employees receive comprehensive benefits packages, including medical, dental and vision insurance, tuition assistance for employees and their dependents, and state or alternative retirement options with competitive employer contributions.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED