Senior Director, Financial Operations

UT Health San Antonio•San Antonio, TX

About The Position

Description Directs the strategic planning, budget management, and accounting functions and ensures proper execution of fiscal activities of a large or multiple- academic, research, and/or organizational units. Directs all facets and phases of financial and administrative management in collaboration with the department head. Responsibilities Manages and maintains +400 Dean’s commitments distributing approximately $40M of resources annually. Updates the annual general State revenue departmental allocation model and oversees the departments’ use of these resources. Works with department leaders to budget and spend endowment funds in alignment with donor intent and institutional polices. Coordinates the School’s annual inventory process, working with departments to complete all appropriate forms accurately and on time, and serves as the point-of-contact for the LSOM’s Finance Office inventory. Manages all non-practice plan staff salary and FTE change requests, ensuring financial sustainability, equity and appropriate staffing levels across all departments. Manages space renovation tracking and funding requests by department, coordinating with institutional and school leadership. Coordinates all recruitment and on-boarding for new and replacement department administrators. Directs the preparation of all Dean Office unit annual budgets, coordinating with each Vice Dean. Also directs fiscal year-end transactions for the Dean’s Office units. Prepares and submits required national, state and UT System annual staff and research surveys. Serves Designs, plans, develops, and implements the financial operations a large range of multiple academic and organizational units. Oversees operational and financial performance to ensure achievement of the department's goals and strategic initiatives. Drives operational and financial efficiencies and makes recommendations to optimize business performance. Manages variance analysis and forecasting activities assessing opportunities via business modeling, analysis and decision support to drive improved performance to align with the institutional mission. Provides data interpretation and education to ensure benchmark processes are interpreted and implemented correctly and are understood. Recommends strategies and solutions for analyzing and benchmarking various financial components of higher education. Management duties include interviewing, selecting and training employees; setting and adjusting pay rates and hours of work; planning and directing work; appraising productivity and efficiency, handling complaints/grievances and disciplining when necessary. Performs all other duties as assigned. Qualifications Critical Thinking Skills - Ability to accurately identify, define and analyze problems and situations, and develop innovative solutions by visualizing new potentials, and rational and intuitive processes. Leadership - Ability to attract and mobilize energies and talents; motivate teams to work towards a shared purpose and high performance; and to collaborate across the institution to drive continuous improvement Communication - Ability to influence various stakeholders in ways that effectively capture interest, inform and gain support. Project Management - Ability to coordinate the planning, execution and change management components of to achieve desired results while balancing time, cost and quality. Teamwork - Builds and maintains positive working relationships, within individual work groups and across departments, through open communication and intentional collaboration; to accomplish goals and objectives. Business Acumen - Demonstrates a clear understanding of all areas of the business associated with an academic medical center (education, research, clinical care) including the needs of various – customers and stakeholders (students, trainees, faculty, community), accreditation and regulatory compliance requirements, resources, industry trends, technologies and best practices, and uses skills in collaborating, planning, prioritizing, decision-making, and resource allocation to drive desired results.

Requirements

Critical Thinking Skills - Ability to accurately identify, define and analyze problems and situations, and develop innovative solutions by visualizing new potentials, and rational and intuitive processes.
Leadership - Ability to attract and mobilize energies and talents; motivate teams to work towards a shared purpose and high performance; and to collaborate across the institution to drive continuous improvement
Communication - Ability to influence various stakeholders in ways that effectively capture interest, inform and gain support.
Project Management - Ability to coordinate the planning, execution and change management components of to achieve desired results while balancing time, cost and quality.
Teamwork - Builds and maintains positive working relationships, within individual work groups and across departments, through open communication and intentional collaboration; to accomplish goals and objectives.
Business Acumen - Demonstrates a clear understanding of all areas of the business associated with an academic medical center (education, research, clinical care) including the needs of various – customers and stakeholders (students, trainees, faculty, community), accreditation and regulatory compliance requirements, resources, industry trends, technologies and best practices, and uses skills in collaborating, planning, prioritizing, decision-making, and resource allocation to drive desired results.

Responsibilities

Manages and maintains +400 Dean’s commitments distributing approximately $40M of resources annually.
Updates the annual general State revenue departmental allocation model and oversees the departments’ use of these resources.
Works with department leaders to budget and spend endowment funds in alignment with donor intent and institutional polices.
Coordinates the School’s annual inventory process, working with departments to complete all appropriate forms accurately and on time, and serves as the point-of-contact for the LSOM’s Finance Office inventory.
Manages all non-practice plan staff salary and FTE change requests, ensuring financial sustainability, equity and appropriate staffing levels across all departments.
Manages space renovation tracking and funding requests by department, coordinating with institutional and school leadership.
Coordinates all recruitment and on-boarding for new and replacement department administrators.
Directs the preparation of all Dean Office unit annual budgets, coordinating with each Vice Dean.
Also directs fiscal year-end transactions for the Dean’s Office units.
Prepares and submits required national, state and UT System annual staff and research surveys.
Designs, plans, develops, and implements the financial operations a large range of multiple academic and organizational units.
Oversees operational and financial performance to ensure achievement of the department's goals and strategic initiatives.
Drives operational and financial efficiencies and makes recommendations to optimize business performance.
Manages variance analysis and forecasting activities assessing opportunities via business modeling, analysis and decision support to drive improved performance to align with the institutional mission.
Provides data interpretation and education to ensure benchmark processes are interpreted and implemented correctly and are understood.
Recommends strategies and solutions for analyzing and benchmarking various financial components of higher education.
Management duties include interviewing, selecting and training employees; setting and adjusting pay rates and hours of work; planning and directing work; appraising productivity and efficiency, handling complaints/grievances and disciplining when necessary.
Performs all other duties as assigned.