Financial Operations Analyst

Stefanini Group•Philadelphia, PA

3d•Onsite

About The Position

Stefanini Group is hiring a Financial Operations Analyst for Philadelphia, PA (Onsite) on a contingent basis. This assignment will support the accuracy and timeliness of our daily financial operations by providing reconciliation support. Responsibilities include completing same-day reconciliation of accounting transactions to maintain well controlled processes and accurate financial reporting.

Requirements

2 years of experience in financial operations, accounting, or related field
Proven experience with financial transaction processing and reconciliation
Proficiency in accounting systems, particularly Workday
Strong attention to detail and accuracy
Excellent organizational and time management skills
Ability to work independently and meet daily deadlines
Experience with ACH, wire transfers, credit card processing, and check handling
Strong analytical and problem-solving abilities
Effective written and verbal communication skills

Nice To Haves

Familiarity with treasury operations and general ledger accounting
Knowledge of records management practices

Responsibilities

Monitor and process ACH activity, accepting or rejecting transactions as appropriate
Review daily ACH advices from Atlanta, determine ownership, and provide timely acknowledgments
Monitor credit card processing activities, record transactions, and reconcile related accounting entries and ACH payments
Report credit card activity to host departments, maintain registration logs, and distribute service charges based on departmental usage
Review daily credit card transaction emails and process corresponding Workday entries
Monitor RTGS for incoming wire transfers and process related accounting; return unrecognized or misdirected wires
Create wire transfers, including IRS payments for accounts payable unit (FMSSC) upon request
Process and reconcile check deposits with client; mail checks and send processing reminders
Perform data entry of accounting transactions into Workday and other accounting systems
Ensure timely settlement of all entries and close General Ledger's Transaction Processing Units (TPUs) in the accounting system (EASy) daily
Monitor settlement status of the TPUs daily
Maintain and update subsidiary ledgers for multiple general ledger accounts
Research and reconcile account discrepancies in a timely manner
Monitor and clear undistributed net income daily
Update records for weekly Treasury remittances
Perform supplemental Late GL process tasks not absorbed by shared services
Maintain detailed allocation tables by client for allocated general ledger accounts
Enter monthly entries into Workday for departments as needed
Review accounting checklists to ensure compliance with established procedures
Coordinate with Legal on updates to W 9 and PA tax exempt forms and distribute them to departments upon request.
Prepare year-end listings of potential unclaimed property.
Verify work performed by others (such as Working Trial Balance WTB details) when necessary
Process incoming departmental mail and distribute accordingly
Process checks received related to supplier invoices
Prepare manual entries for expected reimbursement travel receivables
Generate monthly Travel Aged Receivables reports and coordinate department follow-up
Monitor city wage tax account and ensure FMSSC completes online payments
Process business use and occupancy tax payments on the City of Philadelphia's website
Provide operational support for physical records archiving
Coordinate departmental activities related to archiving physical records
Box and ship physical records to Iron Mountain
Process annual disposition lists from Records Management