Financial Officer

University of Toronto • Toronto, ON

3d • CA$76,577 - CA$97,928 • Onsite

About The Position

The University of Toronto Institute for Aerospace Studies (UTIAS) is internationally recognized for the excellence of its research and educational programs. It is home to the graduate programs leading to the degrees of M.Eng., M.A.Sc., and Ph.D. in aerospace engineering. Most areas of modern aerospace engineering are covered by our faculty including many facets of aeronautical engineering (with an emphasis on green aviation) and space engineering (with an emphasis on robotics and microspace). UTIAS faculty members have made many historic research contributions, and today we collaborate with research facilities and industry partners worldwide to advance this dynamic field. If you are a passionate and dedicated individual, our department offers opportunities with potential for growth and development within a community atmosphere! We are located at Dufferin and Steeles. Reporting to the Manager, UTIAS, and working closely with the Senior Finance & Payroll Officer, the Financial Officer will be responsible for supporting the financial and administrative operations of the University of Toronto Institute for Aerospace Studies (UTIAS) within the Faculty of Applied Science & Engineering, working both independently and collaboratively. The incumbent ensures that all financial transactions, including budgeting, payroll, accounts payable and receivable, and grant and contract funding accounts, are processed accurately and in compliance with University policies, collective agreements, and legislative requirements, while serving as a key resource for financial analysis, reporting, purchasing, and HRIS data management.

Requirements

• Bachelor's Degree or acceptable combination of equivalent experience.
• Minimum three (3) years of relevant experience in a combination of financial and payroll administration experience.
• Related experience in financial management, including working with budget variance reports, forecasting budgets, and experience monitoring and reconciling different types of financial accounts.
• Minimum one (1) year experience managing restricted or externally funded accounts and fund accounts with specific spending restrictions, reporting requirements, compliance obligations, and reconciliation responsibilities.
• Demonstrated experience with the University’s Financial Information System (FIS) and Human Resources Information System (HRIS) or other related financial and payroll systems.
• Demonstrated experience analyzing financial data and statistics, producing reports, and identifying and resolving discrepancies.
• Experience with processing payroll for union and non-union employee groups.
• Experience coordinating employment contracts and agreements for full-time appointed and casual employee groups, including reviewing and checking required supporting documentation for payroll processing.
• Experience interpreting and applying financial policies, guidelines and process.
• Experience applying accounting and payroll principles.
• Demonstrated ability to meticulously enter data.
• Strong organizational and time-management skills, with the ability to multi-task and adapt to changing priorities.
• Strong analytical and problem-solving skills with high attention to detail.
• Advanced skills with Microsoft Excel and intermediate skills with other Microsoft Office applications (e.g. Word, PowerPoint, Outlook, Access, SharePoint, Teams).
• Excellent communication (verbal and written) and interpersonal skills, with the ability to explain complex terms and processes to a wide range of audience.
• Demonstrated ability to exercise a high level of confidentiality, professionalism, good judgment, initiative, tact, and discretion.
• Demonstrated commitment to equity, diversity, inclusion, and the promotion of a respectful and collegial learning and working environment.

Nice To Haves

• Experience with the University’s financial policies, procedures, and guidelines.
• Developed network of University contacts.

Responsibilities

• Forecasting and planning financial activities incorporating budgets with multiple sources of revenue and/or recoveries
• Monitoring department budget to ensure expenditures remain within budgeted allocations
• Monitoring, recording, reconciling and/or reporting on funding accounts for grants and contracts
• Recording detailed transactions for many accounts including payroll
• Identifying and resolving individual data anomalies and discrepancies
• Reconciling monthly accounts; reconciling monthly purchasing card statements; processing cost recoveries
• Verifying that HRIS transactions are processed according to applicable policies, procedures, collective agreements, and applicable legislated requirements
• Applying the University Guide to Financial Management and other applicable policies, agency and regulatory requirements; keeping well-informed on purchasing and/or procurement policies and procedures

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level