Financial Coordinator
About The Position
Vibrant Minds Applied Behavioral Pediatrics is seeking a Financial Coordinator to work directly with their Director of Operations in Medford, Oregon. This full-time, on-site role is responsible for the day-to-day financial administration of the practice, including accounts payable and payroll, and supporting the revenue cycle. The ideal candidate is detail-oriented and takes satisfaction in maintaining accurate and timely financial operations. This position offers the opportunity to contribute to building the practice's financial infrastructure and directly impacts the ability to serve children with neurodevelopmental differences and their families.
Requirements
- Hands-on QuickBooks experience.
- Experience with a revenue cycle / billing software product (any platform).
- Two or more years of payroll, bookkeeping, and billing support services.
- Strong numbers accuracy and reconciliation skills.
- Clear, professional written communication.
- Comfort with cloud-based financial, payroll, and practice systems, and a willingness to learn new ones.
- Discretion with confidential employee, financial, and health information.
- Someone who raises problems early rather than hoping they resolve themselves.
Nice To Haves
- Healthcare or behavioral health billing experience.
- Payroll processing experience.
- Oregon Medicaid / CCO billing familiarity.
- Familiarity with HIPAA.
Responsibilities
- Enter and manage vendor bills in QuickBooks, reconcile statements, resolve discrepancies, and prepare payments for approval.
- Work directly with outsourced biller and RCM lead to support the day-to-day revenue cycle, including accounts receivable follow-up and denial/rejection resolution.
- Answer patient billing questions.
- Pull aging reports and maintain tracking logs.
- Process biweekly payroll accurately and on time using ADP/QuickBooks.
- Maintain time and PTO records, and enter approved wage and status changes.
- Build and maintain organized electronic filing for financial and administrative records.
- Write and update standard operating procedures for financial and administrative processes.
- Support new-hire onboarding and vendor/contract tracking.
- Cross-train on front desk to provide backup coverage.
- Take on project work as the practice grows.
Benefits
- Benefits eligibility after 90 days.
- Paid sick time per Oregon law.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
