Financial Clerk

University of Guelph • Guelph, ON

2d • Onsite

About The Position

The Department of Chemistry is a dynamic academic unit within the College of Computational, Mathematical and Physical Sciences, supporting approximately 6,000 undergraduate students annually, more than 60 graduate students, 19 faculty members, and 15 regular full-time staff. The department manages a diverse portfolio of teaching, research, outreach, and service activities, with an annual operating budget of approximately $6 million and a research enterprise comprising approximately 70 grants. Reporting to the Administrative Officer, the Financial Clerk plays a critical role in supporting the department's financial and operational activities. The position is responsible for coordinating and administering the purchasing process for teaching laboratories, stockroom operations, administrative functions, and specialized departmental facilities, including the Electronics Shop and X-ray Facility.

Requirements

• Completion of a two-year community college program, undergraduate degree in Business Administration, Accounting, Finance, Procurement, or a related field, or an equivalent combination of relevant education and experience.
• Experience processing financial transactions, reconciliations, expense claims, purchase orders, or accounts payable activities.
• Knowledge of the Cambridge Crystallographic Data Centre UK, Canadian Division.
• Strong analytical, problem-solving, and decision-making skills.
• The ability to multitask while maintaining high-quality work.
• A high level of attention to detail, strong organizational skills, and proven ability to prioritize a challenging workload.
• The ability to work effectively both independently and as part of a team.
• Excellent oral and written communication skills are required.
• Ability to interpret and apply policies, procedures, and financial regulations.
• Strong computer skills with demonstrated proficiency in Microsoft Office applications, particularly Excel.
• Ability and willingness to learn new software applications and stay current with evolving technologies and processes.

Nice To Haves

• Experience working in a post-secondary institution, research-intensive environment, or other public-sector organization is considered an asset.
• Experience with university financial regulations, Oracle Purchasing system, FRS, ADI, Procurement, and the Gryphons at Work Knowledge site would be considered an asset.

Responsibilities

• Maintaining accurate financial records and ensuring compliance with University financial policies, procurement guidelines, and requirements of external funding agencies.
• Providing guidance and support to faculty, staff, and students on purchasing, travel, expense reimbursement, and financial administration matters.
• Working closely with internal stakeholders and external suppliers to contribute to the effective stewardship of departmental funds.
• Supporting budget forecasting and financial reporting activities.
• Assisting with the continuous improvement of departmental financial and procurement practices.
• Assisting with the administration of the Cambridge Crystallographic Data Centre UK, Canadian Division for 30 site licenses across Canada.
• Booking travel and accommodations as needed.
• Preparing outbound courier paperwork as requested.
• Assisting the Administrative Officer with special projects.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree