Financial Associate - UT Creamery - UTIA

University of Tennessee•Knoxville, TN

7d•Onsite

About The Position

This position processes expenditures and maintains audited documentation for the UT Creamery for invoices, procurement cards, deposits, equipment, bids, petty cash reimbursements, and all other financial expenditures. This position will be responsible for supporting the Business Manager, of the Department of Food Science and Creamery Manager with all financials. This position also provides general administrative support for the educational program.

Requirements

Associate’s degree in business related field
At least 3 years of professional experience in bookkeeping
Knowledge of general accounting principles, cost allocation and cost management guidelines.
Knowledge of and ability to appropriately apply University and UTIA policies and procedures.
Ability to be highly organized and handle competing priorities and continuous interruptions while being detail-oriented and accurately keying data.
Computer skills (Excel, Word, Adobe, etc.); mathematical skills, organizational skills, interpersonal skills, professional communication skill knowledge of general accounting principles, cost allocation and cost management guidelines.
Knowledge of and ability to appropriately apply University and UTIA policies and procedures.
Ability to be highly organized and handle competing priorities and continuous interruptions while being detail-oriented and accurately keying data.
Computer skills (Excel, Word, Adobe, etc.); mathematical skills, organizational skills, interpersonal skills, professional communication skills

Nice To Haves

Bachelor’s degree in business-related field
At least 3 years of UT accounting experience.
Knowledge of DASH and UT fiscal policies and procedures

Responsibilities

Processes invoices for payment and processes procurement card statements, ensuring they are posted to the correct accounts and activity codes.
Processes purchase order requisitions in Marketplace and contracts in Agiloft along with any necessary non-competitive justifications.
Processes cost transfers utilizing the correct debit and credit adjustments.
Processes miscellaneous reimbursements, (petty cash), T-27's and T-29's while ensuring fiscal compliance with each.
Maintains appropriate documentation for audit.
Handles new vendor requests.
Processes deposits (cash, check, credit cards) using the online receipting system
Assists with sales tax remittance from UT Creamery sales
Reconciles POS transactions
Handles UT Creamery equipment inventory by maintaining DASH asset records throughout the year and tagging equipment and performs the annual verification of equipment inventory.
Handles sending items to surplus and keeping up with those records.
Maintains a spreadsheet of high-risk purchases that fall below the sensitive minor equipment threshold (such as tablets or inexpensive laptops/computers).
Maintains a spreadsheet of all software.
Directs Creamery Manager and staff when policy questions arise.
Maintains files.
Serves as back up on helping students and guests.
Perform other administrative duties as needed.